Grants Management Specialist (Senior Program Officer)

Summary

The incumbent will participate in work involving Federal grants and cooperative agreements and provide grants-related assistance and services to both museum applicants and awardees. The incumbent carries substantial responsibility for direction and administration of assigned grant programs and works on all phases of grant application processing as well as the monitoring of awardee performance.

Duties

If selected for the Grants Management Specialist (Senior Program Officer) position, the incumbent will carry out substantial responsibility for one or more discretionary grant programs within the Office of Museum Services. These grant programs are often characterized by a high volume of potential applicants; a need for extensive outreach to potential applicants regarding the availability and requirements for grants; and a need to build and maintain a substantial network of professional contacts in the relevant professional communities. Typical work assignments will include but are not limited to the following: Manages complete cycles of one or more discretionary grant programs (e.g., the Museum Grants for African American History and Culture, Museum Grants for American Latino History and Culture, Native American/Native Hawaiian Museum Services, or other agency grant programs), from the development of application guidelines through accepting applications, organizing peer review, making awards, monitoring grant-funded projects, and closing out grants. Educates potential applicants about the availability and requirements of grant programs through one-on-on counseling and group presentations. Builds and maintains a substantial network of professional contacts in various organizations (e.g., African American museums, American Latino museums, Native American Museums, or r related cultural heritage organizations institutions of higher education, and museum service organizations) for information sharing and peer reviewer recruitment. Serves various organizations (e.g., African American museums, American Latino museums, Native American museums or related cultural heritage organizations, institutions of higher education, and museum service organizations) as an expert and source of information about the agency's grant programs and the ways in which these grant programs may assist various organizations to serve their communities. Performs other duties as assigned.

Qualifications and evaluation

This announcement uses the Rule of Many, Cut-off Score (Assessment-Based) mechanism method under 5 CFR § 332.402. IMLS will provide the selecting official with a sufficient number of names to consider at least three candidates per vacancy. If fewer than three eligible and available candidates per vacancy result, IMLS will expand the group in accordance with our pre-announced supplement strategy and OPM policy. The Rule of Many protects the rights of Veterans by adding to the passing score of candidates eligible for either 10-point or 5-point preference. Disabled veterans with a 10% or more service-connected disability are placed at the top of a certificate of eligibles regardless of score (except for General Schedule (GS) scientific and professional positions at GS-9 or above (or equivalent) grade levels). Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher). Ties in ratings are broken by veterans' preference eligibility, that is, preference eligible candidates are listed ahead of non-preference eligibles within each rating. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the results of the USA Hire Competency Based Assessment required for this position. Please outline your experience and/or education for these competencies in your resume. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Compliance Customer Service Grants Management Oral Communication If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire and the USA Hire Competency Based Assessments. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. Your application will then be rated and ranked. If you are found to be among the Best Qualified candidates, you will be referred to the selecting official for employment consideration. The Occupational Questionnaire will take you approximately 20 minutes to complete. To preview the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13014136. The online USA Hire Competency Based Assessments will take up to 2 hours to complete. Applicants will have 48 hours from the date of application submission to complete the online questionnaire, and will be evaluated on the below-listed competencies: Attention to Detail Computer Skills Flexibility Influencing/Negotiating Integrity/Honesty Interpersonal Skills Learning Self-Management Stress Tolerance Teamwork Applicants will receive an email to complete the online questionnaire, if the minimum qualifications for the position are met. Please check your junk/spam email boxes to ensure receipt of the online questionnaire invitation.

Education

Education is not a substitute for specialized experience at the GS-13 grade level.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: 1. To begin the application process, click the Apply Online button. 2. Answer the questions presented in the application and attach all necessary supporting documentation. 3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. 4. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder. 5. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_System_Requirements) 6. Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found in your USAJOBS account under the "Track my Application" link for the corresponding application. To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://usajobs.gov). There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed. To verify the status of your application both during and after the announcement open period, log into your USAJOBS account at https://www.usajobs.gov. On the Home page, scroll down and locate your job application. Once the job has been located, click the "Track this Application" link on the right under the application date. The page will refresh to display the Agency's Application Information page where you can scroll down and review any notifications the agency has sent you. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Required documents

To apply for this position, you must provide a complete Application Package which includes: 1. (Required): Your responses to the Occupational Questionnaire. 2. (Required): Your responses to the USA Hire Competency Based Assessment (if notified). 3. (Required): Your resume showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or fulltime) (cover letter optional). Please limit your resume to 2 pages and include only information that demonstrates you meet the eligibility for this position. 4. (Required, if applicable): Are you claiming special priority selection rights under the Inter-agency Career Transition Assistance Program (ICTAP)? If so, submit: A copy of your Reduction In-Force (RIF) separation notice; OR notice of proposed removal for failure to relocate OR; notice of disability annuity termination or certification from your former agency that it cannot place you after your recovery from a work-related (OWCP) compensable injury; OR certification that you are eligible for Special Disability Retirement as a Former Military Reserve/National Guard Technician. A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification letter of inability to place you through the Reemployed Priority Listing (RPL), etc. A copy of your latest performance appraisal including your rating; and Any documentation from your agency that shows your current promotion potential. 5. (Required, if applicable): DD-214 or certification of expected discharge or release from active duty under honorable conditions within 120 days, or letter referencing service-connected disability from the Department of Veterans Affairs and the Standard Form (SF) 15. 6. (Required, if applicable): Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Beginning and ending dates of appointment Agency; and Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Position title NOTE: Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicant's responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted. If your materials are not received by the closing date, your application will be evaluated solely on the information available, and you may not receive full consideration or may not be considered eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.

Additional information

You must meet all qualification requirements upon the closing date of this announcement. This position is also being announced to applicants eligible to apply through Merit Promotion procedures, vacancy announcement: ST-13014135-26-AH. Positions Filled Statement: The Institute of Museum and Library Services has the flexibility to hire additional people beyond the number of vacancies listed in the "Locations" section from the pool of applicants to this announcement. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp . Selective Service Registration: Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx). Veterans Preference: If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans. HIRING INCENTIVES: Eligible for Student Loan Repayment Program Eligible for Tuition Assistance Program This position is telework eligible (per agency policy) Bargaining Union Covered Position: This position is in the bargaining unit represented by AFGE Local 3403