Contact

Email
vanessa.cole@email.com
Phone
(415) 555-0327
Location
San Francisco, CA
LinkedIn
linkedin.com/in/vanessacole-ea

Skills

C-Suite Calendar Management
International Travel Planning
Board Meeting Coordination
Google Workspace & Microsoft Office
Expense Management (Concur)
Event Planning
Gatekeeping & Prioritization
Confidentiality
Stakeholder Communication
Project Coordination

Education

Bachelor of Arts, Communication Studies
San Francisco State University
2010-08 - 2014-05

Vanessa Cole

Summary

Executive Assistant with 9 years of experience supporting C-suite leaders at high-growth technology companies. Manages complex calendars across 4 time zones, international travel, and board meeting logistics with complete discretion. Known for protecting executive focus and reclaiming 10+ hours of leadership time weekly.

Experience

Executive Assistant to the Chief Revenue Officer

2021-02 - Present
Dropbox
Manage the CRO's calendar across 4 time zones, triaging 100+ weekly meeting requests
Plan international travel and itineraries for 20+ trips annually with zero missed connections
Coordinate quarterly board prep, compiling materials from 8 departments into final decks
Organize sales leadership offsites for 150+ attendees, delivered 10% under budget

Senior Administrative Assistant, Finance

2016-04 - 2021-01
Gap Inc.
Supported the SVP of Finance and 3 VPs with calendars, travel, and expense management
Processed and audited $400K+ in annual T&E expenses with full policy compliance
Streamlined the monthly business review process, cutting prep time for leadership by 8 hours
Onboarded and mentored 5 administrative assistants across the finance organization

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Key Skills & Keywords

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