Grants Management Specialist

Summary

This position is located in the Office of General Counsel (OGC) and serves as a Grants Management Specialist, performing the functions of grants management. The incumbent is responsible for implementing and managing discretionary and formula grants, cooperative agreements, and other related instruments in all IMLS funding programs. The incumbent works collaboratively with staff in all IMLS offices that may make awards to provide federal financial assistance and services.

Duties

If selected for the Grants Management Specialist position, the incumbent will perform administrative and analytical work involving: (1) the awarding (including obligating funds), and management for federal assistance instruments including discretionary and formula grants and cooperative agreements, using financial, administrative, business, and negotiation procedures; (2) the evaluation of competitive and non-competitive grant applications for eligibility (including SAM.gov status and IMLS compliance status); and (3) the fiscal administration, termination, and/or close out of grants and/or other federal financial assistance awards. Typical work assignments will include but are not limited to the following: Reviewing grant recipient fiscal performance through analyses of interim financial reports and payment requests. Assisting grant recipients in resolving issues of delinquent reporting and financial report errors. Reviewing grant recipients' interim and final financial reports, making appropriate adjustments or disallowances, and processing award closeouts. Providing assistance to IMLS staff in using the agency's electronic Grants Management System (eGMS) with an emphasis on financial functions and reports. Assisting with systems problem-solving in eGMS. Conducting searches and analyzing data in SAM.gov, and posting and maintaining award data on government-wide systems, including USAspending.gov.

Qualifications and evaluation

You will be evaluated for this job based on how well you meet the qualifications above.You will be evaluated for this job based on how well you meet the minimum qualifications above. Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the results of the USA Hire Competency Based Assessment required for this position. Please outline your experience and/or education for these competencies in your resume. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail Computer Skills Customer Service Flexibility Grants Management Integrity/Honesty Interpersonal Skills Planning and Evaluating Problem Solving Reading Comprehension Self-Management Stress Tolerance Teamwork The Category Rating Process does not add veterans' preference points or apply the "Rule of Three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher). If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet the qualification requirements, your application will then be placed in one of three categories: Best Qualified Highly Qualified Qualified If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.The Occupational Questionnaire will take you approximately 20 minutes to complete. To preview the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13024626. TThe USA Hire Competency Based Assessment will take up to 2 hours to complete. Applicants will have 48 hours from the date of application submission to complete the online questionnaire. Applicants will receive an email to complete the online questionnaire, if the minimum qualifications for the position are met. Please check your junk/spam email boxes to ensure receipt of the online questionnaire invitation.

Education

Education is not a substitute for specialized experience at this grade level.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the USA Hire Competency Based Assessment and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: 1. To begin the application process, click the Apply Online button. 2. Answer the questions presented in the application and attach all necessary supporting documentation. 3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. 4. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder. 5. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php? title=USA_Hire_System_Requirements) 6. Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found in your USAJOBS account under the "Track my Application" link for the corresponding application. To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://usajobs.gov). There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed. To verify the status of your application both during and after the announcement open period, log into your USAJOBS account at https://www.usajobs.gov. On the Home page, scroll down and locate your job application. Once the job has been located, click the "Track this Application" link on the right under the application date. The page will refresh to display the Agency's Application Information page where you can scroll down and review any notifications the agency has sent you. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/

Required documents

To apply for this position, you must provide a complete Application Package which includes: 1. (Required): Your responses to the Occupational Questionnaire (This is completed automatically during the apply online process). 2. (Required): Your responses to the Online USA Hire Competency Based Assessments (Applicants will receive an email to complete the online questionnaire, if applicable). 3. (Required): Your resume showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or fulltime) (cover letter optional). Please limit your resume to 2 pages and include only information that demonstrates you meet the eligibility for this position. 4 (Required): A copy of your most recent performance appraisal (current/former federal employees ONLY). 5. (Required, if you are a current or former Federal employee): the most recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL). Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions). Please DO NOT submit award SF-50s. 6. (Required, if you are CTAP/ICTAP): A copy of your Reduction In-Force (RIF) separation notice; OR notice of proposed removal for failure to relocate OR; notice of disability annuity termination or certification from your former agency that it cannot place you after your recovery from a work-related (OWCP) compensable injury; OR certification that you are eligible for Special Disability Retirement as a Former Military Reserve/National Guard Technician. A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification letter of inability to place you through the Reemployed Priority Listing (RPL), etc. A copy of your latest performance appraisal including your rating; and Any documentation from your agency that shows your current promotion potential. 7. (Required, if applicable): DD-214, SF-15 Form and VA disability letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities'. Non-competitive appointment authority documentation, appraisal). 8. (Required, if you are applying as a Schedule (A) applicant): Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility and job readiness under 5 CFR 213.3102 (u). 9. (Required, if you are applying as a Veterans Employment Opportunity Act): DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days. 10. (Required, if you are eligible under Certain Family Members Eligible under E.O. 12721): Your most recent non-award SF-50 and performance appraisal. 11. (Required, if you are eligible under Certain Military Spouses Eligible under E.O. 13473): Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage). 12. (Required, if you are eligible under Interchange Agreement with Other Merit Systems Eligible): Documentation of eligibility as listed in each individual interchange agreement. NOTE: Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicant's responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted. If your materials are not received by the closing date, your application will be evaluated solely on the information available, and you may not receive full consideration or may be considered not eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.

Additional information

Status candidates must meet all qualification requirements, to include time-in-grade and time after competitive appointment, and specialized experience by the closing date of this announcement and before placement in the position Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/ career_transition.asp . Selective Service Registration: Males born after 12-31-59 must be registered or exempt from the Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx). Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions. For more information, click on this link: VEOA Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements: - Persons with Disabilities-Schedule A - Special Hiring Authorities for Veterans - Special Hiring Authority for Certain Military Spouses - Other Special Appointment Authorities HIRING INCENTIVES: Eligible for Student Loan Repayment Program Eligible for Tuition Assistance Program This position is telework eligible up to 4 days per week Bargaining Unit Covered Position: This position is in the bargaining unit represented by AFGE Local 3403. Positions Filled Statement: The Institute of Museum and Library Services has the flexibility to hire additional people beyond the number of vacancies listed in the "Locations" section from the pool of applicants to this announcement