Contract Specialist

Summary

Purpose of the work is to support acquisition needs for centralized procurement and contracting of a variety of commodities, services, and minor construction in the NW Region Fleet & Family Readiness Program.

Duties

Procurement and Contracting Supports acquisition needs for procurement of a variety of commodities and services for Navy Region Northwest FFR activities, including Morale, Welfare and Recreation; Child Services; Warfighter Services; Family and Unaccompanied Housing; and Food, Beverage, and Entertainment. Examples of such items and services include fitness equipment, furniture, vehicles, food, toys, school supplies, resale tickets, concession concerts, electronics, commercial equipment, communication services, entertainment/concessionaire contracts and minor construction and repair services. Receives and analyzes purchase requests and other related documents for supplies and services. Determines best methods of procurement (i.e. contract purchase order, NAF Purchase Card, etc.) Recommends product substitutions, based on input from purchasers and venders. Develops a procurement plan by reviewing previous history, market conditions, and specifications or technical data packages. Determines adequacy and completeness of description, which involves research of various manuals and catalogs, or discussions with manufacturer's representatives or requisitioning sources to identify and initiate any corrections required. Selects appropriate contract type, contract terms, pricing provisions, applicable contract clauses, sources, acquisition methods, and negotiates a wide range of contractual actions. Reviews contract requisitions and determines appropriate methods of acquisition, i.e., formal advertising, negotiation, sole source or from existing government contracts. Policy and procedure is followed and cited when requested. Performs detailed analysis of bids or proposals received, ensuring strict compliance with specifications on advertised procurements, and recommends award to best value bidder providing such compliance. Contacts vendors or contractors to negotiate prices which appear either excessive or underestimated, to request earlier delivery date, for closer conformance to specifications, or similar matters. Prepares applicable determinations and findings, conducts pre-proposal conferences, receives and evaluates proposals in conjunction with price/cost analysts or other technical personnel and makes a presentation to a contract review board or source selection authority when appropriate. Drafts final contract including specifications, packing and shipping requirements, inspection instructions, and all other special and standard clauses. Prepares recommendations for awards, documenting reasons for decisions including justifying basis for not recommending lowest bidder. Administers contract through telephone, correspondence, electronically or through conferences with contractors to clarify guidance concerning obligations to perform within contractual terms and such issues as billing procedures, material submittals and permits. Reviews, analyzes and recommends action on problem situations relating to incomplete specifications, material shortages or termination for convenience. Recommends issuing cure or show cause notices when the contractor is not in compliance with contract terms. Investigates circumstances to determine alternative courses of action for consideration such as extension of delivery schedule, price adjustments, or modifications to the contract. Prepares termination files and makes recommendations for termination actions for default by contractor when alternative actions are unsuccessful. Maintains official contract file until contract is fully satisfied and closed. Credit Card Functions Processes NAF Purchase requests within authorized limits. Screens for mandatory sources, research vendors, verify availability of requested items, identify possible substitutions, verify delivery dates, and notify customer of status. Ensures buys meet all requirements and regulations for valid NAF Purchase card purchases and obtain required approvals for special items. Reconciles and certifies monthly billing statements and provide monthly audit information. Completes and maintains continued training requirements. General Tasks Establishes and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Ensures files have all pertinent documents and signatures. Maintains and updates file systems to enable quick and efficient retrieval of information. Maintains resource files. Provides training on procurement processes and policies to customers via correspondence, telecommunication, virtually or in a formal training environment as scheduled. Answers customer questions daily. Assesses customer level of understanding and recommends appropriate training. Resolves issues and provides recommendations that will improve work effectiveness. Performs other related duties as assigned.

Qualifications and evaluation

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

How to apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on 08/09/2026 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13003090It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/statusDON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Required documents

The following documents are required at the time of application: Résumé Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s), if degree hasn't been conferred provide copy of HS Diploma, GED, or equivalent If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

Additional information

1st review of applicants will be 24 July 2026. Salary is dependent on experience and/or education. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.