Executive Assistant

About the role

• Manage complex calendars, schedules, travel arrangements, and competing priorities.
• Coordinate leadership meetings from planning through to execution, including agendas, materials, minutes, and action tracking.
• Prepare high-quality presentations, reports, and executive communications.
• Act as a key point of contact, helping prioritise requests and ensuring leaders remain informed of important business activities.
• Build strong relationships across the business and collaborate with stakeholders at all levels.
• Handle confidential and sensitive information with discretion and professionalism.
• Support strategic projects and help drive key initiatives forward.
• Oversee the day-to-day operations of the Austin office, ensuring a professional and well-functioning workplace.
• Partner with HR and IT to support onboarding, offboarding, workplace events, and employee experience initiatives.
• Continuously identify opportunities to improve processes, efficiency, and operational effectiveness.

About you

• Significant experience supporting senior executives in an Executive Assistant or similar role.
• Experience working with C-suite executives and leadership teams within a complex, fast-paced organisation.
• Proven experience managing executive calendars, meetings, travel, and confidential matters.
• Outstanding organisational and time management skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Strong business judgement and the ability to confidently prioritise competing demands.
• The ability to build trusted relationships with stakeholders at all levels.
• A proactive, solutions-focused mindset and the ability to operate independently.
• High levels of professionalism, discretion, and integrity.
• Strong proficiency with Microsoft Office and modern collaboration tools.