Executive Administrative Support Specialist, HQSF CV

Summary

Do not email applications. To submit your resume for this Direct Hire opportunity click here. For additional information on other USSF direct hire opportunities visit the Air Force Civilian Careers Space Force website and follow USSF on LinkedIn.

Duties

The United States Space Force (USSF) at the Pentagon, Arlington VA is searching for an Executive Administrative Support Specialist to support HQSF CV (NH-0301-03, GS-12/13 equivalent). Description: If you possess the rare ability to work multi-faceted administrative projects with poise and precision, we invite you to build history with us. The establishment of the U.S. Space Force marks the first new military branch created in over 75 years. This high-visibility role places you at the epicenter of national defense-inside the Pentagon-supporting the Vice Chief of Space Operations office working directly for the Chief Master Sergeant of the United States Space Force. As a critical member of our team, you will provide Executive level administrative support in a dynamic, mission-essential environment where your daily impact shapes the future of space power. Ideal Candidate: The ability to follow goals and objectives that integrate organization and directorate objectives. Work directly with supervisor and prepares schedules to meet organization and CMSSF needs. Understands direction and advice regarding policies, procedures, and guidelines. Provides executive, administrative, and strategic support to CMSSF, the staff, as well as any visitors to the office requiring assistance. Serve as a point of contact for internal and external constituencies on all matters pertaining to CMSSF and will assist the military EA in serving as a liaison to all Space Force Chiefs. Comprehends use of resources and maximize efficiency and effectiveness of the organization. Balances workload and provides overall direction and vision to the staff on a wide range of administrative issues. Key Skills and Abilities: 1. Expert knowledge of DoW and Space Force administrative regulations, executive-level workflows, and documentation protocols. Demonstrated ability to interpret complex policies and directives, adapt organizational procedures, and tailor executive support programs to meet the unique and dynamic requirements of the CMSSF. 2. Advanced ability to strategically orchestrate, coordinate, and dynamically adjust executive operations and workflows. Demonstrates high adaptability and political acumen when reacting to rapidly changing priorities, emergent crises, and high-visibility leadership requirements. 3. Comprehensive knowledge of Headquarters Space Force (HQ USSF) organizational structures, missions, and inter-directorate processes. Ability to effectively navigate, synchronize, and drive staff actions across Echelons 1 through 4 to ensure alignment with senior leadership objectives. 4. Proven analytical ability to critically evaluate and reengineer complex administrative and operational workflows. Skilled in implementing continuous process improvements that maximize efficiency, optimize resource utilization, and enhance the overall effectiveness of the executive suite. 5. Exceptional oral and written communication skills necessary to articulate complex concepts with confidence and executive presence. Expert in drafting high-level correspondence, delivering actionable briefings to senior leaders, and successfully influencing and coordinating long-term planning efforts across diverse stakeholder groups. 6. Ability to research, analyze, interpret and apply rules, regulations and procedures to a variety of situations and to recommend timely and economical solutions.

Qualifications and evaluation

Knowledge, Skills and Abilities (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies as related to the series and grade of the position being filled. Final qualifications determinations will be assessed based on OPM's General Schedule Qualifications Standards found here: Interviews: You will be contacted by e-mail and/or telephone if your application is identified as qualifying for a position being filled. An interview may be conducted. If interviewed, you will be asked to address the same knowledge, skills, abilities and/or competencies used to initially qualify your application for the position.

How to apply

Do not email applications. To submit your resume for this Direct Hire opportunity click here. PLEASE NOTE: It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here. Uploaded documents may take up to one hour to clear the virus scan.

Required documents

Resume: You must submit a resume that may NOT exceed two pages, and the font size should not be smaller than 10 pts. You will not be considered for this vacancy if your resume exceeds two pages or is illegible/unreadable. Do NOT include photographs, inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume. If the resume you submit contains such information you will not be considered for this vacancy. Your resume must provide: Personal information - your full name, email and mailing addresses, phone number Education information - the name of the school and the dates you attended Work experience - paid and unpaid work with the following information: Job title Detailed duties and accomplishments Employer's name and address Supervisor's name and phone number Starting and ending dates (If actual dates are not known, provide your best-estimated timeframes.) Hours per week Salary, if applicable Other qualifications - skills, certifications/licenses, honors, awards, special accomplishments, and job-related training courses College Transcripts (if applicable): Please see the Education section of this announcement for detailed information about transcripts.

Additional information

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information. Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here.