Space and Facilities Specialist

Summary

The United States District Court for the Eastern District of Virginia is seeking qualified applicants for a Space and Facilities Specialist in Norfolk, VA. This position is organized in the administrative section of Clerk's Office and reports to the Space and Facilities Supervisor. Priority consideration given to applications received by October 13, 2026.

Duties

Monitor, coordinate and react to day-to-day facilities management issues. Identify, recommend and track needed construction, tenant alterations, cyclical maintenance, furnishings, and other space and facilities services. Evaluate and monitor contract performance. Manage, review and accept work performed to address building operations and construction project requirements. Assess, document, prioritize and respond to project issues. Participate in project meetings as a representative advisor to senior Court managers. Ensure construction compliance. Prepare progress reports and provide updates to appropriate judicial officers. Prepare and submit Reimbursable Work Authorizations (RWA) for GSA-managed construction and renovation projects. Verify RWA charges and authorize payment. Procure supplies, equipment, services and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan, coordinate and receive deliveries. Prepare specifications, solicitations, and requests for quotes. Assess requests for goods and services to ensure they are allowable under limitations, restrictions and policies as well as determine availability of funds. Identify and maintain a list of vendors. Negotiate for best price. Review, evaluate, verify and process invoices and prepare payment requests. Review accounting records and reconcile accounts. Adhere to the Guide to Judiciary Policies and Procedures and the Judiciary Procurement Program Procedures. Adhere to the court's internal controls procedures. Responsible for the custody, control, and record inventory of government-owned property, as appropriate. Ensure the disposition of excess equipment and furnishings. Schedule department, division, staff, and judge moves. Coordinate with IT and the U.S. Marshal Service for system requirements for move projects. Maintain the District's occupant emergency program and the facilities security committee, as needed. Additional duties as assigned.

Requirements

Employees must be United States citizens or eligible to work in the United States. Employees are required to adhere to the Code of Conduct for Judicial Employees, which is available to applicants to review upon request. Employees will be hired provisionally pending the results of a background investigation. Employees are required to use the Electronic Fund Transfer (EFT) for payroll deposit.

Qualifications and evaluation

We will review your resume and support documentation to ensure you meet the basic qualification requirements. If your complete application meets the basic qualifications, it will be forwarded to the hiring official for further consideration and scored on your level of experience and competencies needed to perform the duties of the position.

Education

High School graduation or equivalent required. College degree preferred.

How to apply

Applicants must submit a cover letter, resume, list of professional references, and Application for Employment (AO78) in one (1) PDF formatted document to Jobbox3@vaed.uscourts.gov with subject line: FY26-34N S&F Specialist. Hard and faxed copies of applications will not be accepted. Incomplete applications will not be considered. Priority review for applications received by October 13, 2026.

Required documents

A cover letter, detailed resume, an Application for Federal Judicial Branch Employment (AO78), and a list of professional references. See 'How to Apply' for instructions.

Additional information

Employees of the United States District Court are Excepted Service Appointments. Excepted service appointments are "at will" and can be terminated with or without cause by the Court. The Court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the position sooner than the closing date, if a closing date is shown; any of these actions may occur without any prior written or other type of notice. To view the full job announcement please visit our website at www.vaed.uscourts.gov. The United States District Court is an Equal Opportunity Employer.