Payroll Specialist

Summary

This position is located within Commander Navy Region Southeast, Fleet and Family Readiness Program. The purpose of the position is to document time and attendance records and review for accuracy, completeness, and adherence to procedures prior to processing for Non-appropriated Fund employees throughout the Southeast Region.

Duties

In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience. MAJOR DUTIES AND RESPONSIBILITIES (a) Time and Attendance Processes time and attendance records and reviews for accuracy, completeness, and adherence to procedures, verifies hours charged and types of special pay authorized for employees covered by a variety of pay categories. Determines and verifies time and attendance records submitted by each organization within the Fleet Readiness Programs (FRP). Responds to pay inquiries and problems ranging from standard to the most difficult non-standard ones, to include overtime, night differential, irregular duty hours and shifts. Verifies that each timekeeper has completed posting of time and attendance data, and that certification is complete at the end of the pay period. Interprets payroll regulations as necessary for managers and provides detailed explanations of actions that directly affect employee pay and/or entitlements. Processes automated requests for personnel actions as necessary. Maintains an established filing system for correspondence, reports, and payroll functions while protecting the integrity of Personally Identifiable Information (PII) as well as ensuring proper record disposal. Tracks and coordinate's Leave Donor Program for all employee's, reconciling donated leave to appropriate recipients, coding timecards and returning unused leave to the appropriate donor per program regulations. (b) Garnishments Receives and maintains orders for deduction of child support, alimony, bankruptcy, Federal tax levy, and commercial debts. Reviews Federal Tax Levies for accuracy authority, completeness and conformance with regulatory and statutory requirements. Reviews child support, alimony, bankruptcy orders for completeness and verifies that the issuing party is authorized Enters garnishment data into payroll systems and verifies that it processes properly. Provides data for correspondence to individual employees, courts, IRS, etc, concerning garnishment actions. Submit garnishment and child support data to accounts payable for processing of payment to the appropriate entity. (c) Maintenance of Installation Data Files (IDP): Monitors, receives and enters changes to union deductions, financial organizations, tax rates, charities, insurance, program codes etc., into the ADP payroll system. (d) Workers Compensation May computes and/or check computations for buy-back of sick/annual leave for employees on workers compensation when applicable. Completes corrected time and attendance forms for manager's signature. (e) Portability Monitors, processes changes, and reconciles leave balance transfers upon receipt of payment. (f) Direct Deposits/Savings Allotments Codes and/or verifies coding of banking or savings allotments prior to processing. Determines proper resolution of Electronic Fund Transfers rejected through the banking system. Acts as the liaison between payroll and other governmental or non-governmental offices. Answers telephonic and written inquiries pertaining to individual employees. Coordinates resolution of routine problems with appropriate personnel. (g) Account Reconciliation Perform monthly reconciliations for all applicable payroll accounts which includes, but is not limited to annual leave, miscellaneous deductions, compensatory time, wages payable, federal and state taxes, etc, and post journal vouchers in the accounting system. Investigate variances identified in tax accounts, a contact appropriate tax agency and submit journal to HQ to clear account transactions, where applicable. (h) Training Hold refresher training or new user training for KRONOS timekeeping and management. Performs other duties as assigned.

Qualifications and evaluation

Your experience is subject to evaluation and verification against the information in your resume. The numeric rating you receive is a self-assessment only and is based on your responses to the questionnaire. Do not overstate or understate your level of experience and capability. If a determination is made that you rated yourself higher than is supported by your resume, or if your resume lacks sufficient information, you will be rated accordingly or may be considered ineligible. All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skill, and ability, related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of knowledge, skills, and abilities will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Education

This position does not have a positive education requirement.

Benefits

This is a regular full-time position with the following benefits: (No enrollment waiting period - immediate enrollment and coverage available) Annual Leave - 13 Per Calendar Year (based on percentage earned each pay period) (Must be onboard 90 days before using annual leave - Usage is allowed the first pay period after the 90-day mark is achieved). Sick Leave - 13 Per Calendar Year (based on percentage earned each pay period) Paid Holidays - 11 Per Year Medical (vision included) and Dental Insurance NAF Retirement Plan 401K Savings Investment Plan with employer match up to 3% Long Term Disability Plan Basic life insurance with optional life and spouse/dependent coverage Medical savings account (FSA) Access to Morale, Welfare & Recreation Programs to include Golf Courses, Marinas, Gyms/Fitness Centers, Bowling Centers, Restaurants, Discounted Tickets and Travel options and shopping privileges at the Navy Exchange!

How to apply

To begin the process, click on the Apply Online button to create an account or log in to your existing USA JOBS account. Application process is submitted through your USA JOBS account. Resumes/ Applications received other than by USA JOBS will be destroyed and will not be considered. It is the applicant's responsibility to verify all the information in their resume and documents; HR will not modify documents submitted by an applicant. All qualifications must be met by the closing date of this announcement and clearly documented in the resume. Qualifications must be clearly verifiable in your resume. Government positions must include pay plan, series, grade, to and from dates, and government agency/department. Where a first cut-off date is indicated, a selection may be made from the resumes/applications received as of the specified first cut-off date. Completed applications (resume, supporting documentation, etc.) must be received by 11:59pm Eastern Time on the cut-off/closing date. If more than one resume is received, only the last resume received will be reviewed. Please see the "REQUIRED DOCUMENTS" section and review the applicant checklist link to determine if there are other documents you are required to submit. You must submit all required documentation or you will not be considered for the position. Failure to submit all the required documentation may result in not be considered for the position. The complete application package must be submitted by 11:59 PM (EST) on 08/08/2026 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13026943 It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

Required documents

The following documents are required at the time of application: Resume - limited to two pages, must use Time New Roman font no smaller than 10-point with margins no less than one inch on all sides; please review this link guide on how to write a federal resume - https://help.usajobs.gov/faq/application/documents/resume/what-to-include Proof of education: official transcripts only; diplomas and degree audits are not acceptable. Failure to provide official transcripts will result in an ineligibility rating. Proof of training: licensures and certifications are acceptable, must show your name, licensure/certification type, and expiration date (if applicable). If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

Additional information

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working for our TEAM include but are not limited to: Comprehensive benefits package (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.). Stability of Federal Civilian Service People with passion for doing work that matters Quality of Work Life Balance Some positions have special requirements- Position is a non-critical, sensitive, position requiring access to IT II system and/or access to PII. An access National Agency Check investigation (ANACI) is required via the SF 86 security form.- Required to submit a Financial Disclosure Statement, OGE-450. Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7R, Joint Ethics Regulation, dated 23 March 2006.- Salary is dependent on experience and/or education.- For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes. This announcement may be used to fill additional vacancies within 90 days of closing date. The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to MILL_CNIC_NAF_EEO@navy.mil to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-by-case basis. This activity is a Drug-Free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.