Administrative Assistant

Summary

This position is located within Commander, Mid-Atlantic Region, Fleet and Family Readiness Program. The purpose of this- position is to provide a variety of administrative functions in support of the assigned site.

Duties

Incumbent may perform some or all of the following duties as assigned: Financial/Procurement Support 50% Reviews accounting documents for accuracy and completeness (i.e. Inventories, Daily Activity Reports (DAR), invoices/receiving documents, mess requisitions, etc).Ensures proper authorization, correct account information and all other relevant information, s'uch as source documents, before forwarding to the Central Accounting Office for action. Maintains In-house control log for purchase requests and BPA's. Enters purchase documents in financial accounting system and tracks documents to maintain proper balance. Ensures procurement requests for APF and NAF purchases include all necessary information and forwards to the procurement branch of the Central Accounting Office. Responsible for knowing/implementing all changes in procedi.Jre, requirements, processing etc. as issued. Reviews procurement documents for accuracy and completeness. Ensures BPA call sheets are attached to invoices. Verifies monthly IMPAC credit card statements to ensure authorization signatures are present and back up receipts are attached. May be assigned as an approving official for functional/site government purchase cardholders. Assists in cash counts and local audits. Assists the Central Cashier in the performance of duties as needed. Responsible for the initial steps in the return check process, making initial contact and providing continued research and follow up. May serve as POC for facilitating the distribution of Unit Allocation funds for site tenant commands, including establishing and maintaining a quarterly account of all fund deposits and withdrawals for each command. Administrative Support 30% Produces documents using a personal computer from handwritten or rough draft materials ensuring that the completed documents contain the proper format, content, grammar, spelling and punctuation, including memorandums, instructions, position descriptions, etc. Maintains electronic files of all finished products, and provides via email as directed. Provides limited guidance to program managers on administrative policies, procedures and practices and may represent the business office in administrative matters both within and outside the immediate office. Files documents into an established system. or creates new filing system as required. Maintains suspense file for pending items and initiates follow-up action when necessary. Establishes and maintains files for regional instructions, local standard operating procedures (SOP's) and other pertinent program guidance. Answers phone, routes calls'and provides general patron and employee infonnatlon. Routes incoming mail, reports and documents. Transfers documents between offices, and personally delivers time sensitive and other routine .documents directly to the Central Accounting Office (CAO), Regional NAF Personnel Office or other navy facilities as necessary. Employee Assistance 20% Serves as the functional/site training/travel coordinator. Completes employee training forms (1556} and travel orders after a request for training has been approved. Maintains records of submitted and liquidated Standard forms and ensures follow-up action. - Responsible for preparation and/or collection of personnel action requests and/or timekeeping documents from various site managers. Ensures proper supporting documents (leave and overtime/compensatory time sheets) are attached and all appropriate-signatures have been obtained prior to forwarding. Ensures time sheets for APF personnel are properly completed and forwarded to the appropriate department. Performs other related duties as assigned.

Qualifications and evaluation

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Education

This position does not have a positive education requirement.

How to apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on 09/10/2026 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13049292 It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Required documents

The following documents are required at the time of application: Resume Proof of education/training/licensure: provide a copy of your awarded/conferred college transcript(s) and licensure as applicable If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50 NOTE: Failure to provide the required documents may impact eligibility, qualifications determination.

Additional information

Salary is dependent on experience and/or education. Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. Some positions have special requirements. Selection may be tentative pending the completion of these requirements. Applicants may be required to submit proof of education, participate in medical screening, drug testing, etc. All selections are contingent upon satisfactory employment reference checks. Employment is subject to successful National Agency Background Check. Occupants of this position must maintain the privacy of official work information and data and demonstrate the highest level of ethical conduct.