Administrative Assistant
Forms+Surfaces Inc
Glenshaw, PA, United StatesFull-timePosted 17 days ago
Get more Digital Marketing openings
A short daily email when similar roles appear in Glenshaw. No account needed.
At Forms+Surfaces, we bring together innovative and skilled craftspeople to create breakthrough design solutions that enhance the way people live and work around the world. As the Administrative Assistant and part of our Pittsburgh team, your career will put you on the front line of our activities. You'll find the products we make indoors, outdoors, and everywhere in between: from office buildings and airports, and restaurants and hotels, to universities, healthcare facilities, and parks and city centers. It’s an exciting and fast-moving place to work.
Forms+Surfaces is seeking a highly organized and detail-oriented Administrative Assistant to manage front desk operations while supporting marketing coordination, lead management, and client experience. For a driven individual seeking to establish and grow their career within a dynamic and innovative company, this role is a fantastic opportunity.
Key Responsibilities:
Qualifications & Skills:
Physical Requirements:
This role offers valuable exposure to the architectural and design industries while providing hands-on experience in administrative operations, marketing coordination, and client engagement. If you are proactive, detail-oriented, and eager to grow within a dynamic and innovative company, we encourage you to apply!
Forms+Surfaces is seeking a highly organized and detail-oriented Administrative Assistant to manage front desk operations while supporting marketing coordination, lead management, and client experience. For a driven individual seeking to establish and grow their career within a dynamic and innovative company, this role is a fantastic opportunity.
Key Responsibilities:
Reception & Office Operations
- Serve as the first point of contact by professionally answering and directing incoming phone calls.
- Welcome and assist visitors, ensuring a positive and professional guest experience, including managing visitor sign-in and notifying employees of guest arrivals.
- Oversee and distribute incoming mail and correspondence; coordinate outgoing FedEx shipments.
- Maintain front desk operations, conference rooms, office supplies, and shared equipment to support a well-organized and efficient workplace.
Client Coordination & Meeting Support
- Coordinate client visits and sales meetings, ensuring all arrangements are in place to provide a seamless and professional experience.
- Prepare conference rooms in advance of meetings, including refreshments, materials, and overall presentation.
- Coordinate catering, reservations, and hotel accommodations as needed.
- Maintain records of preferred vendors, restaurants, and guest preferences to enhance the overall client experience.
Marketing & Administrative Support
- Respond promptly and professionally to incoming marketing inquiries, including calls, emails, and other lead sources.
- Qualify, assign, and route leads using established criteria, ensuring accurate entry, categorization, and tracking within CRM systems.
- Maintain CRM data quality by correcting duplicate, incomplete, outdated, or inconsistent records.
- Manage routing protocols, email signatures, business card ordering, and other marketing support systems.
- Track and categorize department expenses, receipts, and invoices.
- Assist with project photography logistics, including scheduling, permissions, and approvals.
- Perform other duties and responsibilities as assigned.
Qualifications & Skills:
- Associate’s degree or equivalent experience required.
- 2-3 years of previous experience in customer service or receptionist roles required.
- Strong organizational skills with the ability to manage multiple priorities effectively.
- Excellent verbal and written communication skills with a professional demeanor.
- Proficiency in Microsoft Office Suite; experience with CRM systems is a plus.
Physical Requirements:
- Must be able to sit for extended periods of time
- Ability to look at a computer screen for extended periods of time
This role offers valuable exposure to the architectural and design industries while providing hands-on experience in administrative operations, marketing coordination, and client engagement. If you are proactive, detail-oriented, and eager to grow within a dynamic and innovative company, we encourage you to apply!
The average job posting receives 250 applications.
Stand out by tailoring your resume to this specific role. Our AI resume builder highlights the skills and experience that matter most to this employer.
More open roles at Forms+Surfaces Inc
Resume examples for this role
Explore related listings
Frequently asked questions
Who is hiring for Administrative Assistant at Forms+Surfaces Inc?+
Forms+Surfaces Inc is actively hiring for this Administrative Assistant role. Click "Apply Now" to submit your application directly on Forms+Surfaces Inc's careers page — Careeronaut doesn't charge employers or candidates for referrals.
When was this Administrative Assistant role posted?+
This listing was first posted on 2026-07-20. We pull the latest copy from the source feed daily, and any role that's taken down gets removed from Careeronaut within seven days so you don't waste time on stale listings.
How should I apply to this Administrative Assistant role?+
Start by tailoring your resume to the posting — most applicants send generic CVs and the first filter recruiters use is keyword relevance. Careeronaut's AI does this automatically: paste the job description, get a matched resume in under a minute, and download as PDF or DOCX.
Where can I find more Digital Marketing jobs in Glenshaw?+
Browse all open digital marketing roles in Glenshaw on the listing pages linked below. You can filter by salary, remote-friendly, and posting date.