HUMAN RESOURCES SPECIALIST (MILITARY) (Title 5)

Summary

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a HUMAN RESOURCES SPECIALIST (MILITARY) (Title 5), Position Description Number T6382000 and is part of the OK 137th Special Operations Wing, Oklahoma Air National Guard.

Duties

This position, located in an ANG Wing Force Support Squadron, directs a small team consisting of 2-4 subordinate Full-time CSS personnel supporting Commander's Support Staff (CSS) and Orderly Room (CCQ) operations at the Group level. The incumbent oversees CSS/CCQ functions; ensures efficient daily administrative support and manages military program execution per the Personnel Services Delivery Guide (PSDG). Responsibilities include training and mentoring personnel to maintain mission readiness and compliance with Air Force policies. Serves as a technical and subject matter expert on military personnel management policies, procedures, and regulations. Provides guidance and training to lower graded HR Specialists on various personnel actions, including promotions, reassignments, evaluations, and awards, to ensure alignment with mission requirements and organizational goals. Creates, reviews and develops performance standards, assists in setting expectations, and provides feedback on work quality, performance and progress for subordinate administrative personnel. Prepares, awards, and disciplinary documentation for supervisory review and action as required. Identifies developmental needs and coordinates training to improve staff proficiency. Assists in managing leave schedules to maintain adequate staffing levels. Identifies and refers complex military and civilian personnel issues to supervisor and works closely with Force Support Squadron, State Human Resources Office, and other supporting organizations, as needed, to find resolutions to issues. Coordinates human resources and administrative support for military personnel within the unit. Serves as primary contact for unit level military personnel matters, assisting supervisors and commanders with policies and programs. Collects, analyzes, and compiles personnel data for reports and briefings. Collaborates with Force Support Squadron and other agencies to resolve personnel issues and implement policy changes. Maintains accuracy and integrity of personnel electronic records and data systems. Supports workflow and task assignments among personnel specialists to ensure timely completion of work. Ensures quality control of personnel documentation and supports personnel accountability programs, including Air Force Personnel Accountability and Assessment System (AFPAAS). Administration: Oversees preparation and publication of personnel documents and orders using automated systems. Provides training and guidance on Defense Travel System (DTS) administration, including profile management, report generation, and finance process support. Supports official mail operations and government purchase card activities of the assigned organization. Personnel: Administers and manages personnel records, evaluations, awards, promotions, leave programs, and official correspondence. Provides expert advice on military personnel programs, including policy interpretation and procedural guidance. Maintains personnel electronic records ensuring compliance with Air Force directives. Provides customer assistance, analyzes personnel data trends, and prepares reports to support leadership decision-making. Unit Deployment Management: Oversees unit deployment readiness by maintaining deployment documentation, coordinating with Installation Deployment Officer (IDO), and monitoring unit status through Logistics and Personnel Management Software and systems. Ensures timely preparation and processing of deployment and redeployment actions and documentation to support unit member deployment and redeployment. Training: Plans and coordinates unit training program activity. Advises and communicatees with unit commanders, Base Education and Training Management office, and unit training managers on training options, scheduling, and compliance with standards to ensure training requirements are met to maintain combat readiness. Program and Special Duties Management: Administers, oversees, or assists with special programs including Government Purchase Card, Defense Travel System, Unit Drug Demand Reduction, Security, and Unit Recognition programs for regulatory compliance and to provide advisory support as needed.

Qualifications and evaluation

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Education

The applicant's accredited educational-degree study program; or other military or civilian academic courses may substitute for some specialized experience. You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

How to apply

To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13059632 A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Required documents

To apply for this position, you must submit a complete Application Package which includes: 1. Your resume: Your resume may be submitted in any format and must support the specialized experience described in this announcement. Contact Information-your name and the best way to contact you If your resume includes a photograph, other PII (Personally Identifiable information) or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., Hours per week and month/year to month/year or month/year to present ex. 03/2020-06/2022 or 03/2020-Present). If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position. For additional information see: What to include in your resume. 2. Other supporting documents (as applicable): Certifications DD-214 or NGB 22 SF-50 Official Transcripts PAA Applicants claiming Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible must submit the following documentation: Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3) Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility Notice of Separation confirming of eligibility. Applicants claiming Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement must submit the following documentation: Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2) Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility Notice of Separation confirming of eligibility. Applicants claiming DOD Military Spouse preference must submit the following documentation: Marriage Certificate Spouses PCS Orders Military Spouse PPP Self Certification Checklist Applicants claiming DoD Retained Grade preference must submit the following documentation: Retained Grade PPP Self Certification Checklist (DD3145-1) SF-50 effecting the placement in retained grade status, A copy of the notification letter received (RIF or classification downgrade) If you have any questions concerning these requirements, please contact this office at 572-247-5581

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)). Applicants who meet one of the DoD Priority Placement Program categories below are eligible to apply with this preference. (See Required Documents section): Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade