Human Resources Specialist (Recruitment and Placement) (P) (DIRECT HIRE)

Summary

This position is established to provide the full range of human resources management services in the areas of recruitment, placement, merit promotion, employee development, and a variety of employee services functions for all Academy divisions, departments, and offices.

Duties

The Human Resources Specialist: Performs full-cycle recruitment and placement for competitive and excepted service positions (GS, WG, and Administratively Determined), including conducting job analyses, developing assessment tools, preparing job opportunity announcements, applying qualification standards, issuing certificates, setting pay, and extending job offers in accordance with federal regulations. Provides expert advisory services to management officials on recruitment strategies, hiring authorities, merit promotion procedures, veterans' preference, and complex staffing issues to ensure legally sound and mission-aligned hiring decisions. Interprets and applies federal civilian personnel laws, OPM regulations, and agency policies to review and process personnel actions such as promotions, reassignments, within-grade increases, pay adjustments, and data element changes, ensuring proper coding and compliance. Researches and resolves complex staffing and compensation issues, collaborating with HR leadership and stakeholders to develop recommendations and ensure consistency in policy interpretation and application. Monitors recruitment metrics and workforce trends, identifies staffing gaps, and recommends process improvements and strategic recruitment solutions to enhance efficiency, effectiveness, and overall program performance. The ideal candidate for this position is a knowledgeable Human Resources professional with experience independently managing full-cycle federal recruitment and placement actions for competitive and excepted service positions, including GS, WG, and Administratively Determined positions. They possess demonstrated expertise in conducting job analyses, developing assessments, applying qualification standards, adjudicating veterans' preference, setting pay, and ensuring compliance with merit system principles, OPM regulations, and agency policy. The candidate provides sound advisory services to managers on recruitment strategies and complex staffing issues, exercises strong analytical judgment in reviewing personnel actions for legal sufficiency and proper coding, and delivers timely, customer-focused HR support aligned with organizational mission needs.

Requirements

CONDITIONS OF EMPLOYMENT: As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance the organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service. BACKGROUND INVESTIGATION: A background security investigation is required for all selected individuals. Appointment will be subject to the applicant's successful completion of the security investigation and favorable adjudication. Failure to meet these requirements will be grounds for termination. PROBATIONARY PERIOD: Applicants may be required to successfully complete a one-year probationary period (unless already completed).

Qualifications and evaluation

DESCRIBING YOUR EXPERIENCE: Please be clear and specific when describing your experience, as HR evaluates applications strictly on the facts provided and will not make assumptions. To receive full credit, your narrative responses must be written in paragraph format and explicitly match your resume. Begin each response by listing the exact position title, organization, employment dates (MM/YYYY–MM/YYYY), full- or part-time status, average weekly hours, and federal series/grade (if applicable). Within the body of the paragraph, clearly describe your specific duties, actions taken, tools used, and measurable outcomes. HR will cross-check these details against your resume; if your resume does not fully support every claim and timeframe, the experience will not be considered for credit, which may result in an ineligible determination. All applicants: Your application will be reviewed in two phases determine how you move forward in the hiring process. Phase I: Your resume will be reviewed to determine your technical qualifications for this position based on the required specialized experience. ONLY two (2) pages of your resume will be reviewed. Additional information beyond your resume (e.g., cover letter, links embedded in your resume) will not be reviewed. Applicants passing “Phase I” will move on to the “Phase II” of the assessment process where your application will be reviewed and rated based on the KSAs/Competencies listed in the vacancy announcement by a Subject Matter Expert (SME). You may preview questions for this vacancy.

How to apply

To be considered, you must submit all required resume details and applicable documents no later than 11:59 (EST) by the closing date of the announcement. Note: Uploading documents to USAJobs does not automatically attach them to this application. You must review and verify that all files are successfully transferred to our system before final submission. Late or incomplete applications will be disqualified. To begin, click the "Apply Online" button on the job announcement posting. Follow the directions to register, submit all required documents and complete the assessment questionnaire. You may review your saved application(s) at https://help.usajobs.gov/ If you are having difficulty applying online, please contact the DOT Automated Staffing Office via email at: Transjobs@dot.gov

Required documents

RESUME: In accordance with the OPM memorandum titled Merit Hiring Plan, dated May 29, 2025, resumes with a maximum of two (2) pages in length will be accepted as part of your application. These should be legible and in a readable font size. A determination of your eligibility and/or qualifications will be based only on those two (2) pages. Your resume MUST contain specific information that can be used to make a qualification determination, including employment beginning and ending dates for each position, whether employment is Full-time or Part-time (e.g., Program Analyst, GS-343-11 | January 2009–Present | 40 Hours/Week) and position titles. If the position is/was in the Federal government, you will need to provide the position series and grade level. The resume should show relevant experience and education, as well as support the required specialized experience. For assistance with the resume builder, please visit: https://help.usajobs.gov/how-to DISPLACED EMPLOYEES: If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency CTAP program (ICTAP), you must meet the standards for this vacancy and provide all of the following documents: your most recent performance appraisal, the proof of eligibility letter from the Agency, and your most current SF-50, displaying current series and grade. Qualified CTAP/ICTAP candidates receive priority and will be referred to the hiring manager. For more information, please review the OPM Employee's Guide to Career Transition. SPECIAL ATTENTION: To be considered, you must submit all required resume details and applicable documents by the closing date of the announcement. Note: You must review and verify that all files are successfully transferred to our system before final submission.

Additional information

The Fair Chance to Compete for Jobs Act prohibits the Department of Transportation and its Operating Administrations from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Transportation by email at, FairChanceAct@dot.gov. To learn more, please visit our page at: The Fair Chance to Compete Act | US Department of Transportation CURRENT OR FORMER FEDERAL APPLICANTS: You must submit SF-50(s) that verify your highest competitive grade, full performance level, and federal applicant eligibility. To prove you meet the 52-week time-in-grade requirement for the highest grade level requested, you must submit SF-50 documentation showing a sequential 52-week period. Box 4 of the SF-50 must show an effective date at least 52 weeks prior to the job announcement closing date. Do not submit an award SF-50 or a current-year pay adjustment SF-50, as these generally do not verify grade, eligibility, or the full 52-week requirement. To ensure your application passes HR validation, you are highly encouraged to combine and upload the following required SF-50 documents into a single PDF: • The SF-50 showing when you were originally appointed or promoted to your qualifying grade level (establishing the start of your 52-week timeline) OR subsequent SF-50 (such as a Within-Grade Increase, promotion, or award) dated at least 52 weeks later. Warning on Incomplete Documentation: Submitting only an annual general pay adjustment SF-50 or an award SF-50 by itself is insufficient, as these individual documents do not track or prove your original entry date into that grade. If your documentation fails to conclusively prove a full 52-week history at the next lower grade, you will be rated Ineligible for that tier. This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.