MWR Human Resources Assistant

Summary

This position is assigned to the Non-Appropriated Fund (NAF) Human Resources (HR) Office; Fleet and Family Readiness Support Services; Commander, Navy Region Southwest (CNRSW), Naval Air Station Fallon, Human Resources Office. Incumbent serves as an HR Assistant and performs office clerical duties in support of all HR functions and office maintenance and performs support and/or assistant with recruitment/staffing and onboarding.

Duties

Recruiting/Staffing (includes but not limited to): Prepares vacancy announcements, makes qualification determinations for all vacancies; may arrange interviews for job applicants, and other work related to recruitment actions as needed. At the Region level, assists HR Specialists assigned to the Recruiting Section in performing a full range of recruitment and staffing duties including the above and the following: Contacts selectees and offers positions. Provides initial background investigation documents to appointees after offer of position. Prepares new hire documents for orientation. Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely. Maintains job vacancy files, ensuring adherence to regulations. Notifies applicants of non-selection. General (includes but not limited to): Develops spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas. Receives and answers general questions from customers related to one or more of the HR functional areas and refers questions of a more complex nature to the HR subject matter expert for action/response. May serve as the main point of contact for timekeeping matters to include entering data, updating timecards, running reports and performing pay period end processes. May be required to present HR-related training to FFR personnel. Prepares and inputs Personnel Action Requests (PARs) into SAPHR and other employee changes. Enters data into recruitment and staffing trackers for updates Maintains various files; performs file disposals according to prescribed schedule. May initiate and process T1 background investigation documents including electronic questionnaires for NAF Personnel serving in Non-Sensitive positions. Coordinates with cognizant Activity Security Manager for investigations requiring T3 level and above. Generates reports serving various purposes (e.g., staffing rates, due dates, etc.). Recommends changes to standard procedures. Attends required local and regional meetings as HR representative. Benefits (includes but not limited to): Assists with the management, administration and maintenance of the CNIC NAF Health & Welfare plans (e.g., receives/reviews enrollment applications for completeness/accuracy, receives/reviews changes and termination actions for completeness). Resolves benefit claim issues through interaction with insurance carriers, other HR branches, employees, etc. Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third party vendors to obtain information needed to ensure prompt processing of contributions and for dissemination of benefits related information. Assists with coordination of annual enrollment efforts and monthly new hire enrollments.

Qualifications and evaluation

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement. Resumes will be rated based on the information provided to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume.

Education

N/A

How to apply

Applicants must apply online. Click the blue APPLY button at the top of this announcement to apply. Reminder: Federal agencies are required to limit resumes to two (2) pages or less. Please review the Required Documents section of this announcement for more details.

Required documents

The following documents are required at the time of application: Resume Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50 Note: When submitting transcripts for an Associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent. Altered transcripts will not be accepted. Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service. Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.

Additional information

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment. Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. In accordance with the Real ID Act of 2005, if a candidate or new hire requires access to a military installation and does not have a REAL ID, identity will need to be established. Identity is established by presenting either one (1) Acceptable Credential or by presenting an acceptable combination of Source Identify Documents. Acceptable Credentials are listed in List A and Acceptable Source Identity Documents are listed in Lists B and C in the link below (page 3). If using an Acceptable Credential, only one (1) from List A is required and if using Acceptable Source Identity Documents, one (1) from List B and one (1) from List C is required. https://www.oni.navy.mil/Portals/12/Vistors/Base%20Access%20Form.pdf?ver=2017-08-28-065204-693