Medical Supply Technician (Sterile Processing) - Coordinator

Summary

The Eastern Oklahoma VA Healthcare System seeks a Medical Supply Technician (Sterile Processing) - Coordinator. The role ensures continued utilization of IMS features for a consistent return on investment. The Censitrac Coordinator acts as a liaison with tracking system support, facility Information Systems, and the Contract Software Vendor. Responsibilities include administering all hardware, software, and accessory equipment to maintain an efficient tracking system.

Duties

Complete all application requirements detailed in the "Required Documents" section of this announcement. Tulsa (James Mountain Inhofe VAMC) - https://youtu.be/3fMEu0iS7_Q?si=Y5RtGcnKKbJGxxk6 Total Rewards of a Allied Health Professional Monitors quality assurance in cleaning/decontamination, sterilization, reprocessing, and distribution of surgical instruments and medical equipment in four SPS work areas Ensures proper procedures are followed and items are safe for use Adheres to national sterile processing standards for cleaning and reprocessing of reusable medical devices (RMD) Coordinates structured training and ensures staff competency through reviews and demonstrations Coordinates with hospital departments (OR, dental, endoscopy, ER, clinics) to ensure compliance with directives Updates the Chief on patient safety alerts and issues with reusable medical devices Evaluates internal processes using fact-finding or investigative techniques Analyzes and evaluates facts to address unsatisfactory conditions or trends Applies methods to investigate and recommend corrective actions on quality problems Ensures appropriateness of work during quality reviews using SPS policies and infection control procedures Utilizes Microsoft Word, Excel, and other software programs Applies aseptic principles and techniques for sterilization, including testing effectiveness Communicates directives, rules, and regulations in writing and orally Demonstrates the goals of Sterile Processing and effective tracking systems Provides excellent customer service to internal and external customers Develops and reviews policies and procedures impacting IMS; seeks approvals for SOP changes and recommends amendments as technology evolves Performs data entry for new instrument sets, equipment, and procedural trays Manages additions, modifications, and deletions to instrument set count sheet requests Assists in developing disaster plans and downtime procedures for IMS and sterilization equipment Runs administrative reports and provides them to the Chief and Assistant Chief SPS Manages user access levels for the system and adds new users Develops staff competencies in using the tracking system effectively Provides hardware/software support and manages department needs Collaborates with facility IT and Bioengineering for service-level troubleshooting Works with Censis Technologies to resolve system documentation issues Directs overall activities of Censitrac with the Assistant Chief and assists with orientation and training for new and ongoing changes Ensures compliance with professional standards (OSHA, The Joint Commission, CDC, AAMI) Develops and manages staff in instrument marking and data entry Orients new employees and conducts in-services on instrumentation tracking Implements new functionality and resolves user questions on system processing Performs system file maintenance including digital images for instruments or sets Communicates openly with departments, supervisors, peers, and staff Assists with the PI program related to IMS Troubleshoots system and accessory equipment issues and follows up with vendors for resolution Ensures compliance with reusable medical devices (RMD) standards Work Schedule: Hours vary from 6:30am-8:30pm. Pay: Competitive salary and regular salary increases Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year). Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience. Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child. Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66. Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Telework: Not available Virtual: This is not a virtual position. Functional Statement #: 623-54467-0

Requirements

You must be a U.S. Citizen to apply for this job. All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Complete all application requirements detailed in the "Required Documents" section of this announcement. As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications and evaluation

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

How to apply

All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 08/24/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/13034040. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

Required documents

To apply for this position, you must provide a complete Application Package which includes: Your full resume/CV may be uploaded without page limitation here. Resume Special Note for Applications: To complete your application, please use the following link https://vacareers.va.gov/wp-content/uploads/sites/5/Resume.docx to download the standard Clinical Resume Document. This one-page document does not need to be modified and must be uploaded into the two-page restricted 'Resume' document upload field. Your full resume/CV may be uploaded without page limitation into the 'Other' document upload field. Your resume/CV must include the following information for each job listed (a determination may not be able to be made if these items are missing): Job title and Duties Month & year, start/end dated (e.g. June 2020 to April 2021) Full-time or part-time status (include hours worked per week) Series and Grade, if applicable The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc. Cover Letter DD-214/ Statement of Service Disability Letter (VA) Your full resume/CV may be uploaded without page limitation here. Professional Certification Resume Separation Notice (RIF) SF-15 SF-50/ Notification of Personnel Action Transcript

Additional information

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies. This position is in the Excepted Service and does not confer competitive status. VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.