Student Trainee (Office Automation) - Environmental Enforcement Section

Summary

This position is located in the Environmental Enforcement Section, Washington, D.C. The incumbent will provide a variety of administrative and clerical support to legal staff including attorneys. If selected, you may be able to work full-time if your class schedule allows. Student Pathways Program: This is a Student Internship opportunity that provides students enrolled in a qualifying educational institution with paid opportunities to work in Federal agencies while completing their education.

Duties

Who May Apply: Applicants must be CURRENT students in an accredited high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional; technical, vocational, and trade school; advanced degree program; or other qualifying education institution pursuing a qualifying degree or certificate. As a Student Trainee, your typical work assignments may include the following: Use office automation software and equipment to type, edit, and format letters, memoranda, reports, technical documents, charts, graphs, and/or forms. Facilitate the exchange of information between attorney, paralegal, and litigation support staff. Organize meetings for attorneys (including arranging the time and place), arrange conference calls, reserve conference rooms, and ensure that equipment for the conference room is in place and working. Receive incoming telephone calls and visitors. Answer inquiries related to general policy, programs, and activities of the office. Receive, sort, and route incoming mail and correspondence to office staff. Assist in closing cases by purging duplicate documents, ensuring that relevant documents are included with the case file, and preparing an index of the file contents. Send, receive, distribute electronic mail and fax documents; prepare Federal Express mailings; and operate office photocopiers and scanners.

Qualifications and evaluation

Your qualifications will be reviewed based on your application materials (e.g., resume, supporting documents) and the responses you provide on the application questionnaire. When addressing the education and/or specialized experience qualification statement, you must present evidence of that education and/or experience in your resume. Note: If the specialized experience statement is merely repeated in your resume, you may be deemed ineligible. If you meet the minimum qualifications, your application will then be compared to your responses to the online assessment questionnaire(s) that measure important competencies required to perform the job. If you self-rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail Flexibility Interpersonal Skills Learning Problem Solving Self-Management Technology Application Based on your assessment responses, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within each category, Veteran Preference eligibles will be listed at the top of that category and will receive selection priority over non-veterans. Applicants in the Best Qualified category are referred to the hiring official for employment consideration. To preview the application questionnaire, click the following link:https://apply.usastaffing.gov/ViewQuestionnaire/13042415 *Note: Additional candidates may be selected if more positions become available within 90 days after the HR office issues the selection certificate. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire

Education

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation. https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_Assessments. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.

Required documents

You must submit a detailed resume containing the following information for each job entry listed in your employment history: Official position title; Employer name and contact information; Start and end dates (month and year); A detailed list of duties & accomplishments, Your highest salary (or Federal grade/step) achieved; and Indicate full-time or number of hours worked per week if part-time. Additional required documents must be submitted by the closing date of the job announcement. Documentation requirements may vary from applicant to applicant based on your eligibility claims. It is your responsibility to carefully review the list below to determine which documents are required for your application. To apply for this position, you must submit a complete Application Package which includes: Resume (not to exceed two pages) Cover letter (optional) Unofficial school transcripts with GPA displayed Proof of current school enrollment at least half-time for Fall 2026. Documentation to support your claim for veteran preference and, if applicable Your online responses to the Occupational Questionnaire School Transcripts: You must submit a transcript, which may be unofficial, as long as it contains a full listing of courses, credit earned, grade and grade-point-average, subject area, degree(s) earned, and dates of award. Your transcript must come from a nationally-accredited educational institution recognized by the Department of Education. Please do not submit electronic transcripts with documentation security protection. These may prevent our application system from accepting and processing the document. If submitting a foreign transcript, you must have the transcript reviewed by an approved foreign education review organization recognized by the Department of Education. Your transcript must also be in English or have an English translation included. If you are claiming veterans' preference, you must submit: A copy of your DD-214, "Certificate of Release or Discharge from Active Duty," (Member 4 copy), showing the dates of active duty, type of discharge, and character of service, OR A certification letter from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days after the date the certification is submitted. This letter must contain (a) military service dates including the expected discharge or release date and (b) character of service. If you are claiming 10-point veterans' preference as a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteran, in addition to the documents specified above, you must submit all additional proof required by the SF-15, and if applicable, a completed SF-15. For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets. Only experience and education obtained by the closing date of this announcement will be considered. Do not include the following types of information in your profile or resume: Classified or government sensitive information Social Security Number (SSN) Photos of yourself Personal information, such as age, religious affiliation, etc. Encrypted and digitally signed documents If your resume includes a photograph or other inappropriate content, you may not be considered for this vacancy.

Additional information

This is an Excepted Service appointment which may continue as long as the student maintains an active half-time or full-time enrollment status in a qualifying educational institution throughout the duration of their appointment. Students are initially appointed for a position not-to-exceed one year. However, continued employment is not guaranteed. Losing your student status results in a failure to meet basic eligibility requirements, leading to termination. Veterans Preference: If you are entitled to or claim veteran preference (VP), you should indicate the type of veteran preference (5 or 10 points) you are claiming on your resume. In order to determine your eligibility, you can find additional information at: http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/To verify your veteran preference entitlement, submit a copy of the Member Copy 4 of your DD-214; official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions. If you are claiming 10-point preference, you must submit Member Copy 4 of your DD-214 in addition to the supporting documentation required and identified on the reserve side of the SF-15, Application for 10 Point Veteran Preference. If you are claiming 10-point DERIVED PREFERENCE as a relative you must submit Member Copy 4 of the veteran's DD-214 and an SF-15 in addition to the supporting documentation required and identified on the reverse side of the SF-15. If you fail to do so, you will receive consideration as a non-veteran. Benefits: DOJ offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. General Employment Information: REASONABLE ACCOMMODATION: Our policy can be found at: Reasonable Accommodation (justice.gov) DOJ EEO STATEMENT: Find our EEO statement online at: https://www.justice.gov/jmd/page/file/1394116/dl?inline SELECTIVE SERVICE: Additional information is found at: www.sss.gov.