Purchasing Associate

PURPOSE

The Purchasing Associate will manage the requisition and receiving process of products and services required for the operation of NWLA Calumet Refining. This will include assuring that purchases occur under preferred multi-site sourcing agreements when applicable, and under prescribed practices in all cases. This position will report to the Regional Procurement Manager, and will work closely with site Accounting and Corporate Accounts Payable as part of the procure-to-pay process.

This role will ensure consistent application and adherence to the company’s procure-to-pay processes and procedures, and will be responsible for managing the invoice resolution process. It will also serve to provide local, end-user expertise as required throughout the procure-to-pay processes.

The individual we seek will have experience and understanding of financial systems, with emphasis in ERP procurement modules. It will be the responsibility of the Purchasing Associate to ensure that products and services are ordered in a timely manner, according to established standard operating procedures and internal customer needs. The role will be responsible for determining the most appropriate method to procure, leveraging a variety of methods available including, but not limited to: applying against multi-site/strategically sourced agreements; engaging Purchasing/Sourcing managers for potential quotation, proposal and/or bid processes; or procuring the requested items via the company purchasing-card.

Calumet is a large and diverse business, and few if any of our people are able to concentrate on only one functional area of responsibility. The Purchasing Associate will be able to take on additional duties and responsibilities related to procurement, including participation in special projects at times.

KEY OBJECTIVES AND RESPONSIBILITIES

• Daily processing and input of internal customer request into the company ERP system.
• Ensure all request are in compliance with Calumet purchasing and accounting policies and procedures.
• Function as a liaison between Purchasing, Accounts Payable, Vendors and Internal Customers to assist with procedural and invoice resolution issues in the purchase-to-pay process.
• Support Purchasing/Sourcing by identifying quotation/proposal/bid opportunities in the requisition process and providing other assistance as needed.
• Timely and accurate management of goods and services receipts process in the company financial system.
• Support Master Data Management in the establishment and maintenance of Vendor Master Data and Item Masters.
• Daily review, issuance and management of key reports and issue resolution logs in support of the procure-to-pay process.
• Other duties as assigned by Purchasing Manager.

REQUIRED EDUCATION/EXPERIENCES

• High School Diploma or Equivalent.

PREFERRED EDUCATION/EXPERIENCES

• College degree preferred.
• SAP, experience preferred.

COMPETENCIES

• 3+ years in Purchasing/Financial system experience ERP.
• Demonstration of Calumet Values – Safety, Environment & Social Responsibility, Teamwork, Ownership, Passion for Customers, and Excellence