Supervisory Administrative Assistant

Summary

The Supervisory Administrative Assistant supervises at least three members of the administrative staff and provides support and advice to the Defender and/or Administrative Officer in a variety of administrative and management matters. The position reports directly to the Administrative Officer and interfaces regularly with leadership and staff at all levels, requiring the ability to manage competing demands effectively and communicate clearly in both written and verbal form.

Duties

Beyond administrative support, the Supervisory Administrative Assistant will play an active role in process improvement initiatives, contributing to the evaluation and refinement of office policies and procedures, and ensuring compliance with federal regulations and Defender Services guidelines. The position requires a high degree of professionalism, discretion, and the ability to exercise sound judgment with minimal supervision

Requirements

Appointment to this position is contingent upon the successful completion of an FBI name and fingerprint check. You must be a U.S. citizen or person authorized to work in the United States. Advanced proficiency in Excel and Microsoft Office is required. Hands-on experience reviewing financial statements and other documents is expected.

Qualifications and evaluation

Accurate compliance with these application instructions is a factor expressly considered in the evaluation of the applicant.

Education

Applicants must be a high school graduate and have at least five years of progressively responsible experience in public administration, financial management, office operations, or a related field.

Benefits

Comprehensive benefits package that includes: Health and life insurance Vision and dental benefits Flexible spending accounts Paid time off Sick leave and paid leave for all federal holidays Participation in the Federal Retirement System and Thrift Savings Plan (TSP with up to 5% government matching contributions).

How to apply

To apply, send a single .pdf document via email to Andrew_Mccutcheon@fd.org with the subject line, "2026-05 Sup.Admin.Assistant." All qualified candidates are strongly encouraged to apply as soon as possible (first preferential review is June 22, 2026, open until filled).

Required documents

In one PDF document, please submit: A letter of interest Résumé Three references

Additional information

This position will remain open until filled and is subject to the availability of funding. Federal Public Defender employees are members of the judicial branch of the government and are considered "at will." This position is in the excepted service and does not carry the tenure rights of the competitive Civil Service. The Federal Public Defender for the District of Puerto Rico is an Equal Opportunity Employer.