Jury Specialist

Summary

The Jury Specialist performs administrative and customer service work to coordinate and prepare qualified jurors for jury selection, in accordance with the United States Code, the Guide to Judiciary Policy, and approved internal controls, procedures, and rules. The incumbent assists in the jury process from beginning to end and assists in ensuring the Court's policies and procedures are carried out appropriately while maintaining the accuracy and integrity of the jury management system.

Duties

Representative Duties: The representative duties listed below are intended to provide generalized examples of major duties and responsibilities that are performed by the Jury Specialist. These representative duties are not intended to reflect all duties performed by this position. Performs duties relating to master wheel refill and grand jury selection. Monitors and records the jury questionnaire process, juror attendance, and selection. Provides support and assistance to jurors during jury service. Prepares and mails summons notices and forms. Processes payments and reimbursements for jurors and prepare attendance certificates. Processes returned summons, including data entry and preparation of excusal letters. Operates the Court's Jury Management System (JMS) and the e-juror component of JMS and other automated systems. Performs quality checks on data entry and makes appropriate corrections. Maintains and updates the inbound and outbound telephone calls through use of interactive voice response system for summoned jurors. Maintains and updates demographic and other information on juror candidates. Resolves routine juror candidate requests for deferral, waiver, or special needs. Monitors court calendars to determine the appropriate number of jurors needed for each jury trial. Works with and coordinates needs and jury activity with chambers' staff, Clerk's Office staff, U.S. Marshals Service, U.S. Attorney's Office, and other groups to ensure the smooth operation of high-profile or protracted jury trials. Checks in jurors, conducts juror orientation, and assists jurors with their logistical needs. Directs jurors to the appropriate courtroom. Provides operational and logistical support for grand jury, as required. Prepares and provides statistical data on jury wheel, and petit and grand jury panels. Serves as a liaison for the jury supervisor with other agencies, outside vendors, and local building management as requested.

Requirements

Applicants must be United States citizens or lawful permanent residents currently seeking citizenship or intending to become a citizen after meeting the eligibility requirement as outlined in 8 U.S.C § 1324b(a)(3)(B). False statements or omissions of information on any application materials or the inability to meet conditions of employment may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. All information is subject to verification and background investigation. An FBI background check is required for all individuals appointed to positions in the U.S. Courts. New employees are considered 'provisional hires' pending the successful completion of the FBI background check. Employees are subject to mandatory participation in electronic funds transfer (EFT) for payment of net pay (i.e., Direct Deposit). (Limited exceptions are available upon request.)

Qualifications and evaluation

Knowledge, skills, abilities and experience.

Education

Candidates must have a high school diploma or equivalent

How to apply

Applicants should apply through the Court's online applicant tracking system and submit the following: a letter of interest; a completed AO-78, Application for Federal Judicial Branch Employment (generated via the applicant tracking system); a chronological resume; and a list of 3 professional references. To view openings and to apply, visit our applicant tracking system at Application for Employment - Home. The Court provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application or hiring process, please notify the Human Resources Division of the Clerk's Office at 503-326-8165. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Required documents

Letter of interest; Completed AO-78, Application for Federal Judicial Branch Employment (generated via the applicant tracking system); Chronological resume; and List of 3 professional references. See 'How to Apply' for instructions.

Additional information

Employees of the United States Courts serve under "Excepted Appointment" and are considered "at will" employees. As such, employment can be terminated at any time. Furthermore, Federal Civil Service classifications do not apply. Duty station assignments are at the sole discretion of the appointing officer. The Court reserves the right to modify the conditions of posted job announcements or to withdraw an announcement entirely, either of which may occur without prior written or other notice. In the event a position becomes vacant in a similar classification within a reasonable time from the original announcement, the appointing officer may select an appointee from the candidates who responded to the initial announcement without posting the vacancy. The United States District Court for the District of Oregon is an Equity Focused Employer. We encourage applications from all qualified individuals and seek a diverse pool of applicants.