Administrative Services Specialist

Summary

The U.S. Court of International Trade is recruiting for a Administrative Services Specialist. The Administrative Services Specialist performs a variety of administrative functions in the areas of property management, administration of space and facilities, and procurement in accordance with approved policies, procedures and internal controls. This position is open until filled. Applications received by July 15, 2026 will receive priority consideration.

Duties

Responsibilities include but are not limited to: Monitor, coordinate, and react to day-to-day facilities management issues involving building systems (heating, cooling, lighting, and cleaning). Liaison with the General Services Administration (GSA) regarding related services. Respond to space and facilities help desk calls and emails. Resolve problems or interact with the GSA Building Manager or other appropriate individuals. Keep Administrative Supervisor informed as to service status. Escalate problems that are not resolved in a reasonable time period. Document status of issues and projects. Oversee the Court's Facility Access Card (FAC) System to include related record keeping and issuing of credentials. Ensure compliance with FAC guidelines and procedures. Issue Court ID cards for interns and access cards for contractors. Maintain project/equipment logs, spreadsheets, and databases for the purpose of tracking and documenting project work & cyclical maintenance. Responsible for updating written facilities policies and procedures under the direction of the Administrative Supervisor. Prepare correspondence, reports, form letters, and documents. Generate status reports from databases and computerized systems. Schedule appointments, arrange meetings, and maintain calendar of project status and activities. Perform inventory management, distribute consumable/non-consumable supplies, and recommend appropriate actions regarding the procurement of supplies. Assign inventory control numbers to all accountable property and equipment. Maintain the Master Personal Property Record (MPPR) of accountable property and equipment, conduct inventory reconciliations and sightings, and identify property for disposal. Coordinate within court moves of furniture, furnishings and equipment. Monitor and document internal transfers of all equipment and furnishings. Prepare for special events, meetings, and other occasions. Arrange for cleaning and/or special services. Ensure supplies are stocked in courtrooms and meeting spaces. Serve as the Custodial Officer in accordance with The Guide to Judiciary Policy. Receive supplies, furniture, and equipment upon delivery. Maintain related records. Process incoming payments and issue receipts. Deposit reconciled funds as needed. Process incoming and outgoing mail and deliveries. Assist with parking requests. Perform minor installations (i.e. hanging pictures, clocks) and movement of portable furniture and equipment. Update signage as required. Serve as a fire life-safety floor warden and backup coordinator of the Court's AED program. Perform other duties as assigned.

Requirements

Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship. The selectee is subject to a background check or investigation and subsequent favorable suitability determination. Selectees to high-sensitive positions are subject to updated background investigations every five years.

Qualifications and evaluation

Applicants will be evaluated based on their application and interview.

Education

Must be a High School Graduate.

Benefits

The Judiciary offers a comprehensive benefits package. Benefits include, in part, paid vacation and sick leave, paid parental leave, paid holidays, life insurance, health benefits, flexible spending accounts, retirement benefits such as a defined benefit pension plan (Federal Employees' Retirement System) and a defined contribution plan with employer match (Thrift Savings Plan). For more information about benefits offered to most federal employees, go to: https://www.uscourts.gov/careers/benefits. In addition, the Court offers an employee recognition program, commuter benefit program, fitness center, professional development opportunities, and a flexible work schedule.

How to apply

Consideration will only be given to those that apply through the Court's online application system at: https://ww2.cit.uscourts.gov:8443/recruitment/ Upload a cover letter and resume detailing relevant experience and how qualifications for the position are met. Attachments must be in PDF format (unless otherwise specified) and not be password protected. Files are limited to a size of 5 MB. Failure to submit a complete application will not be considered. All application information is subject to verification.

Required documents

Completed online application; Cover letter; and Resume

Additional information

The duties of this position require consistent onsite presence. Telework is not part of the routine schedule and is granted only in pre-approved exceptional circumstances. Federal court employees are appointed under the excepted service. Employees are required to use Electronic Funds Transfer (EFT) for payroll direct deposit. Employees are required to adhere to the Code of Conduct for Judicial Employees which is available for applicants to review on the US Courts website. The Federal Courts are Equal Employment Opportunity Employers.