MWR Administrative Assistant

Summary

This position is assigned to the Non-Appropriated Fund (NAF) Fleet and Family Readiness; Commander, Navy Installations Command (CNIC); Naval Air Weapons Station China Lake, CA. The incumbent is responsible for maintaining/reviewing official records, processing/reviewing administrative actions, preparing/maintaining correspondence files, records disposition, travel authorization, mail distribution, suspense controls, and clerical assistance to the director and staff.

Duties

- Receives and reviews incoming administrative and military personnel related correspondence, directives, regulations, instructions, publications and other written materials. - Distributes to appropriate staff elements, retaining administrative materials for appropriate action. - Determines impact on current policy and/or work procedures, plans and recommends implementation methods, and, when approved, develops written guidance and distributes to appropriate personnel. - Provides advice and guidance on technical problems that arises, to include interpretation of governing regulations. - Continually keeps abreast of current regulatory requirements and developments related to day-to-day administrative operations in such areas as processing of FFR operational requirements, records, reports, documentation, correspondence, mail, filing systems, and other administrative actions. - Ensures accuracy and quality of miscellaneous administrative and personnel actions forwarded to higher headquarters. Maintains suspense file on administrative/personnel actions ensuring timely submission of suspense items. Review outgoing correspondence, directives, and publications. - Edits to assure completeness and conformance to format and policy. Authenticates correspondence, orders, records, reports, and other official communications when such authority has been delegated or obtains signature of authorized supervisor as appropriate. - Distributes written materials ensuring dissemination to appropriate units and personnel. - Establish and maintains organization regulations and publications distribution account. Reviews, edits, approves or recommends approval of requests for publication prior to forwarding to distribution centers. Distributes publications and bland forms to units as required. - Maintains internal office and management controls to ensure maximum efficiency of operations and conformance to pertinent regulations, policy statements, SOPs, etc. - Advises lateral and/or subordinate units on those administrative and office management procedures. - Ensures compliance with policies, procedures, and regulations. - Assures timely accomplishment and submission of status on recurring and special reports. - Reviews incoming correspondence and reports for compliance with regulations and format. Reviews and assures completeness and accuracy of inspection reports and takes care of related internal operations. - Composes correspondence for signature of supervisor. Prepares various reports and assists in special projects concerning administration of the unit. - Collect, review and compare all overtime and COMP time with Kronos Time & Attendance system and resolve any discrepancies. - Appointed as the agency mail orderly with responsibilities for picking up mail. Pick-up and deliver official mail at specific times; deliver mail to mail orderlies as authorized by the Commanding Officer. - Responsible for maintaining and updating the FFR Community shared drive. - Establishes and maintains personnel files and records, statistical data, suspense system and organization chart. - Receives and reviews incoming administrative personnel related correspondence, instructions and other written materials. - Track all required mandatory personnel trainings and update supervisors with status reports. Initiates Civilian Personnel actions and processes a wide variety of routine and complex actions requiring an in-depth knowledge of Non-appropriated Fund (NAF) civilian personnel rules and regulations. - Forward all actions to supervisor for approval and maintain up to date documents such as, personnel roster, organization chart, trackers, and information folders and distribute any material ensuring dissemination to appropriate activity and personnel. - Performs other duties as assigned.

Qualifications and evaluation

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume.

Education

This position does not have a positive education requirement.

How to apply

Applications are not accepted in person or via email. Applicants must apply online. Click the blue APPLY button at the top of this announcement to apply. Reminder: Federal agencies are required to limit resumes to two (2) pages or less. Please review the Required Documents section of this announcement for more details.

Required documents

The following documents are required at the time of application: Resume Proof of education/training/licensure: provide a copy of your awarded/conferred college transcript(s) and licensure as applicable If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50 NOTE: This position requires specific certifications (see above Proof of Certification). Applications that do not provide all required certifications will not be considered. Transcripts from foreign colleges must be evaluated for US equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free, and applicants are responsible for the cost of the selected service. Applicant must submit both foreign transcripts, translation if not in English and evaluation. Altered transcripts will not be accepted. Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.

Additional information

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment. Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. In accordance with the Real ID Act of 2005, if a candidate or new hire requires access to a military installation and does not have a REAL ID, identity will need to be established. Identity is established by presenting either one (1) Acceptable Credential or by presenting an acceptable combination of Source Identify Documents. Acceptable Credentials are listed in List A and Acceptable Source Identity Documents are listed in Lists B and C in the link below (page 3). If using an Acceptable Credential, only one (1) from List A is required and if using Acceptable Source Identity Documents, one (1) from List B and one (1) from List C is required. https://www.oni.navy.mil/Portals/12/Vistors/Base%20Access%20Form.pdf?ver=2017-08-28-065204-693