Registrar - Data Manager - MVES

Multiple Positions

ALABASTER CITY SCHOOLS

JOB DESCRIPTION

JOB TITLE: Registrar/Data Manager

QUALIFICATIONS: 

1. High school diploma.

2. Working knowledge of basic office procedures and business machines.

3. Typing proficiency – 30 words per minute.

4. Computer experience in data entry.

5. Proficiency with Microsoft Excel and Word, email and Windows XP.

6. Good organizational skills.

7. Good phone and public relations skills.

8. Visual acuity.

9. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

REPORTS TO: Principal and System Technology Coordinator

JOB GOAL: To ensure access to accurate school information and data to facilitate the school’s administration, management, student services, state/federal reporting, and public relations.

PERFORMANCE RESPONSIBILITIES:

1. Be familiar with and follow the Alabaster City Schools Board of Education and local school policies.

2. Be responsible for maintaining data management program(s) for the local school.

3. Enter data on student, staff, scheduling and other information, as assigned.

4. Process enrollment and withdrawal of students including processing of associated paperwork, records, transcripts, etc.

5. Assist parent/guardians in completing and submitting all required registration materials.

6. Perform daily, monthly, and routine tasks as required for the efficient operation of data management program (s), such as:

     • Maintaining accurate enrollment, attendance with withdrawal information on all students.

     • Maintaining accurate personnel information.

     • Maintaining accurate course, class, and scheduling information.

     • Entering other data as assigned.

     • Resolving and correcting data conflicts.

7. Attend training as required.

8. Adhere to all directives regarding proper data codes and formats.

9. Assist in preparing, printing and distributing reports such as:

     • Student progress reports and report cards

     • Attendance reports

     • Discipline reports

     • Others as needed

10. Assist school administrators in preparing, interpreting and analyzing data.

11. Work with central office staff in completing all local and state requirements in a timely manner.

12. Maintain the security of any data-related computers.

13. Maintain the confidentiality of all school related business.

14. Maintain proper professional relationship with students and other employees.

15. Perform duties in a manner that promotes good public relations.

16. Assume and perform other tasks and such other responsibilities assigned by supervisor.

TERMS OF EMPLOYMENT:

Elementary, Middle, High – 12 month contract.

Alternative School – 9.5 Month Contract

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy.

SALARY: Appropriate placement on current salary schedule.