HR ASST (OA)

Summary

This HR ASST (OA) is located in the JFHQ-State Human Resources Office (HRO) and is part of the CA JFHQ HRO J1 Air.

Duties

THIS IS A T5 EXCEPTED SERVICE, TEMPORARY POSITION NOT TO EXCEED 1 YEAR. Selectee may be non-competitively extended up to 4 years if/when funding becomes available. The primary purpose of the HR ASST (OA), GS-0203-6/7, is to is to provide limited technical assistance to Human Resources Specialists servicing both Army (ARNG) and Air National Guard (ANG) organizations and the full-time workforce within the state. Coordinates human resources transactions on a daily basis with management officials, employees, the ARNG/ANG organization/unit and HRO. Advises and provides procedural and technical guidance to managers, supervisors, and applicants on recruitment and placement, qualification requirements, merit promotion procedures, transfers, eligibility determinations, methods of recruitment, and initial employment. Receives and reviews all application packets for accuracy and notifies all applicants of discrepancies. Compiles and sends results of nomination/selection board to higher level specialist for reviews. Notifies candidates of the result of their application. Uses a variety of source documents, regulations, and guides in determining proper procedures to follow when filling positions. Processes incoming Requests for Personnel Actions (RPAs). Screens requests, documents, and reports for completeness and accuracy. Inputs data into the Automated Personnel System. Researches, validates, and provides information on position descriptions. Composes and prepares routine correspondence. Provides advice and support to managers, supervisors, commanders and the Human Resources Officer on recruitment and placement matters for a variety of professional, administrative, technical and clerical occupations. Assists in educating commanders, managers, and supervisors on the various programs. Responds to inquires on recruitment and placement related matters. The position resides within the infrastructure and support functions of the state National Guard; the incumbent is not subject to mobilization, nor is the work described part of the military mission; and the incumbent does not perform a key advisory or essential administrative role that is inherently military. In addition, the position must meet one of the following: It does not have a comparable military function; the position is required in full-time (civilian) role when the organization, or similar military position, is mobilized to perform continuing post-mobilization functions; or the position requires a skill or competency that necessitates technical expertise or professional qualifications that cannot be readily found in the military structure of the state military force. At the lower grade level of GS-06, the incumbent performs the basic duties and has the basic responsibilities as described above; however, assistance, guidance and support from the supervisor or co-workers is provided as required until statutory and performance requirements for advancement to the next higher level are met. May make additional selections within 90 days of eligible(s) issuance.

Requirements

Recruitment/Relocation Recruitment/Relocation Incentive IS NOT authorized. PCS Relocation Costs IS NOT authorized based on determination that Permanent Change of Station (PCS) move is not in the Government best interest. Participation in direct deposit is mandatory. May be required to successfully complete a one or two year trial period. U.S. citizenship is required. Federal employment suitability as determined by a background investigation. Must maintain proper security clearance. Security Clearance: at a minimum a National Agency Check is required prior to position assignment.

Qualifications and evaluation

Category Rating: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are: 1. Highly Qualified: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for this position. 2. Well Qualified: Candidates in this category possess good skills and experience above the minimum requirements for this position. 3. Qualified: Candidates in this category meet the minimum education and/or experience requirements for this position. Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, and abilities): Customer Service, Information Management, Oral Communication, and Personnel and Human Resources IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

Education

N/A

How to apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section above. A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. No changes to the application may be made after the close date of the announcement. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Required documents

To apply for this position, you must submit a complete Application Package which includes: 1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed in your own words. In accordance with applicable hiring guidance, resumes are limited to two (2) pages. Applicants who submit a resume exceeding two pages will be determined ineligible and removed from further consideration. Only resumes meeting the stated page limitation will be reviewed and evaluated. 2. Schedule A Eligibility Letter and the SF 256 (SF 256 is optional) if you are applying as an individual with a disability under the Schedule A special hiring authority. 3. Your SF-15 or supporting documentation (if applicable). 4. Other supporting documents: applicable documents required for qualification, education, or certification as stated above. Veterans Information: Veterans' preference must be validated by formal submissions including all necessary supporting documentation. You must provide acceptable documentation of your preference or appointment eligibility. Acceptable documentation may be: A copy of your DD-214, "Certificate of Release or Discharge from Active Duty," which shows dates of service and discharge under honorable conditions A "certification" or memorandum that is a written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification or memorandum is signed. A letter from the Department of Veterans Affairs reflecting your level of disability for preference eligibility (You can request this by visiting a VA Regional Office, contacting a VA call center, or online.) NOTE: Failure to provide supporting documentations for veteran's preference claims will result in automatic ineligibility to receive preference. Applicants claiming Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible must submit the following documentation: - Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3) - Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility - Notice of Separation confirming of eligibility. Applicants claiming Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement must submit the following documentation: - Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2) - Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility - Notice of Separation confirming of eligibility. Applicant claiming Priority Placement Program, DoD Retained Grade Employees must submit the following documentation: -DoD Retained Grade Self Certification Checklist (DD 3145-1) - SF-50 effecting the placement in retained grade status - Copy of the notification letter the employee received (RIF or classification downgrade) Applicants claiming Priority Placement Program, Military Spouse Preference must submit the following documentation: - DoD Military Spouse Preference Self Certification Checklist (DD 3145-4) - Sponsor's PCS Orders - Proof of Military member's current active duty status - Marriage Certificate

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). If you are unable to apply online or need to fax a document you do not have in electronic form, please email ng.ca.caarng.list.j1-hro-recruitfedjobs-usas@army.mil or Fax to 916-854-3439. This is an Excepted Service position. Applicants who currently hold a Competitive Service status and is offered a position with the California National Guard, will lose their Competitive Service status to become Excepted Service. Competitive Service applicants who are Career and have completed the three year service requirement permanent tenure (Block 24 reflects "1") are eligible for lifetime reinstatement rights. Competitive Service applicants who are Career Conditional and have not completed the three year service requirement (Block 24 reflects "2") are eligible for three year reinstatement rights. As a condition of employment, new appointees are required to serve a trial period. Individuals who are initially appointed to a permanent or indefinite position in the CMD must complete a one (1) or two (2) year trial period subject to appointment type (DSMT or T5) and veteran's preference. Trial periods for federal excepted service employees are established under 5 CFR Chapter I, Subchapter A-Part 11. The Fair Chance to Compete for Jobs Act of 2019 (the Fair Chance Act) prohibits Federal agencies and Federal contractors acting on their behalf from requesting that an applicant for Federal employment disclose criminal history record information before the agency makes a conditional offer of employment to that applicant. When it is alleged that an agency employee has violated the requirements, an applicant may submit a complaint, or any other information, to the agency within 30 calendar days of the date of alleged non-compliance with 5 U.S.C. 9202 and 5 CFR part 920 by an employee of the agency.