Intake Deputy Clerk

Summary

The Intake Deputy Clerk performs a variety of duties, including receiving, reviewing, and filing documents and maintaining court files in compliance with federal and local rules and procedures. The incumbent performs customer service and cashier duties, provides procedural information, and collects court fees. The Intake Deputy Clerk also performs initial case docketing. A position description, which provides additional information, is available upon request.

Duties

The incumbent acts as receptionist; files documents and collects appropriate fees and furnishes information to the general public, members of the bar, and other parties involved in bankruptcy cases over the telephone, in writing and at the front counter; operates a variety of copying and records equipment; ensure data quality; scan, copy, file pick up, sort and process mail; maintain the mail meter and meter log; inform customers of required fees, receive payments, and issue receipts; accept appropriate documents; assign case numbers, open cases in the Case Management/Electronic Case Filing (CM/ECF) database and dockets initial case opening events. Candidates must be computer literate. Skill in use of the Internet is required for review of documents submitted electronically through the Electronic Case Files (ECF) method. Skill in Microsoft Outlook, or other comparable email system, and Microsoft Word is preferred. Legal related experience also is preferred. Preferred Skills: Prior experience in a federal or state court environment. Familiarity with bankruptcy law, procedures, and terminology. Experience with electronic filing systems and case management databases. Skill in Microsoft Outlook, or other comparable email system, and Microsoft Word.

Requirements

Applicants must be United States citizens or lawful permanent residents actively seeking citizenship. The applicant considered for appointment will be subject to a background check. All employees are required to adhere to the "Code of Conduct for Judicial Employees," which is available for review upon request.

Qualifications and evaluation

Your resumé and supporting documentation will be subject to evaluation and verification.

Education

A high school diploma or equivalent. Educational Substitutions: Education above the high school level in accredited institutions may be substituted for required experience.

Benefits

Judicial employees are entitled to benefits (https://www.uscourts.gov/careers/benefits) that include: paid annual and sick leave, eleven paid holidays per year, health and life insurance, a flexible benefits program, Thrift Savings Plan, participation in the Federal Employees Retirement System, flexible work schedule, and a professional work environment.

How to apply

All interested applicants must submit: a cover letter resume two professional references and a completed AO-78 (Application for Federal Judicial Branch Employment). Please submit all documents as a single combined PDF document via email to: HR@vaeb.uscourts.gov.

Required documents

Cover Letter Resume Contact information for 2 professional references and a completed AO-78 (Application for Federal Judicial Branch Employment).

Additional information

The position is open until filled. Preference will be given to applicants whose applications are received by July 6, 2026. The court provides reasonable accommodations to applicants with disabilities. The court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the position at any time, any of which actions may occur without any prior written or other notice.