Supervisory Registrar

Summary

The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in Registration, Collections Management Services, Museum Collections and Operations, National Museum of the American Indian (NMAI), Under Secretary for Museums and Culture (USMC), Smithsonian Institution. (SI) More than one selection may be made from this announcement.

Duties

The Supervisory Registrar is responsible for accountability of the Museum's permanent collections which include objects, paper archives, photographic archives and media archives through the establishment and maintenance of accession records and inventory processes. In this position, you will: Oversee the inventory and movements of the collections. Coordinate an annual cyclical inventory of randomly selected items to verify the location and documentation of an appropriate subset of NMAI's collections and reports results to the NMAI senior and executive management and the Smithsonian's National Collections Office. Manage the acquisition of gifts and donations to the collection, de-accessions, and disposals and serve as funds manager for federal and trust resources used for acquisitions. Oversee receipt of all incoming offers and collection items to NMAI for consideration as acquisitions and is responsible for their subsequent disposition. Ensure accurate and appropriate documentation for the cataloguing of collections lots and as needed, individual items, within NMAI's collections information system. Oversee an extremely active incoming and outgoing loan program in accordance with SI and NMAI approval processes, requirements, and policies. Responsible for NMAI's loan policies, compiles and presents loan documentation, findings, and recommendations for loans and loan renewals to NMAI's Curatorial Council. Provide overall direction and management to registration staff to include the establishment of work priorities, goals, assignments and schedules to meet NMAI goals.

Requirements

Conditions of Employment Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.

Qualifications and evaluation

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria: Knowledge of effective strategies and processes for implementing collections inventories and collections moves to facilitate museum operations, recover misplaced items, or identify the history of unexpected items found in the collections. Knowledge of the legal and ethical requirements of establishing ownership or title to gifts and donations and knowledge of museum practices for acquisition, accession, de-acquisition, and deaccession procedures and the information, documents, and protective environments for these resources. Knowledge of museum information resources, skill in documenting museum collections to professional practices, and the ability to apply computer technologies to museum information to gather, input, analyze information, and produce reports—such as an object condition report drawing upon knowledge of collections conservation concerns. Ability to implement established museum practices to negotiate appropriate terms and conditions for loans, insurance requirements, local, national and international shipping methods and bills of lading, standards for crates and crate storage, applicable regulations and conventions, and packing and display methods to ensure the security and physical safety of collections items. Ability to supervise and manage staff, set work expectations and schedules, ensure a culture of a safe work environment and safe work practices, assess and improve workflows and processes and evaluate and report on results in the federal government environment. BASIS OF RATING: Once the announcement closes, your application will be automatically evaluated and rated by the system and a Human Resources Specialist. To determine if you are qualified for this job, a review of your application and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. If, after the Human Resources Specialist reviews your resume and/or supporting documentation, a determination is made that the score you have received is not a true reflection of your qualifications and/or experience, your score can and will be adjusted to more accurately reflect the information you provided that support your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed. You may preview questions for this vacancy.

Education

Education cannot be substituted at this grade level.

Benefits

The Federal Government offers a comprehensive benefits package. Please see Benefits at https://www.si.edu/OHR/benefits for a complete description. Flexible Spending Accounts - https://www.fsafeds.com/ Health Insurance - http://www.opm.gov/insure/health/index.asp Leave - http://www.opm.gov/oca/leave/index.asp Life Insurance - http://www.opm.gov/insure/life/index.asp Long Term Care Insurance - http://www.ltcfeds.com Retirement Program - https://www.opm.gov/retirement-services/

How to apply

Click on the "Apply Online" button on the upper right side of the page. Please Note: You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you). Your resume must be no more than two (2) pages. You may submit required documents by uploading them online during the application process. The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time. If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.

Required documents

Veterans Employment Opportunities Act (VEOA): If you are applying for a VEOA appointment, you must be a veteran and must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. ("Active Service" under this law means active duty in a uniformed service and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.) A veteran who is released under honorable conditions shortly before completing a 3-year tour is also eligible. Noncompetitive Appointment Authorities: The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority: Primary Appointing Authorities for Career and Career-Conditional Appointments Hiring Authorities for Veterans People with Disabilities Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed. Your application package should include the following documents: Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), and hours worked per week, for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position. For assistance with creating a resume, please click USAJOBS Help Center - How do I write a resume for a federal job? Current and former employees MUST submit a copy of their Standard Form (SF)-50, “Notice of Personnel Action,” that indicates proof of status and time-in-grade eligibility. SI Trust employees are ineligible for Merit Promotion consideration unless you submit a Standard Form (SF) - 50, "Notice of Personnel Action", that indicates proof you previously held a 'status' position and proof of time-in-grade. The SF-50 must include your position title, series, grade, step, salary, type of service (competitive or excepted in block 34), and tenure (1 or 2 in block 24). Please provide a SF-50 that shows the length of time you have been in your current/highest grade level. Examples of appropriate SF50s include: Appointments, Reassignments, Within-grade/range increases or Promotion actions. NOTE: Pay adjustments and award SF-50s do not include the length of time in your current position, therefore, they are NOT acceptable SF-50's on their own. You may need to provide more than one SF-50. Failure to provide the appropriate SF-50(s) may prevent you from receiving consideration for this position. Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment. Proof of U.S. accreditation for foreign study, if applicable. Proof of Veteran's Preference - DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA Proof of severe disability if you are requesting special placement consideration. Proof of eligibility for a military spouse appointment, such as a permanent change station military order. Proof of eligibility for any other special appointing authority not specifically mentioned here.

Additional information

This position is not included in the bargaining unit. Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.