Supervisory Administrative Officer

Summary

Who May Be Considered: Status Candidates Veterans Land Management Eligibles under the Land Management Workforce Flexibility Act. View common definitions of terms found in this announcement.

Duties

The primary purpose of this position is to provide, secure and/or negotiate for the services needed to manage and run the administrative operations of an independent Federal agency.Duties performed: Manage and run the administrative and financial operations of the agency, including budget estimates and justifications and compliance with various federal reporting requirements. Supervise a permanent staff and contractor personnel applying full-spectrum of employee relations and human resources functions. Act as the agency's Contracting Officer, providing oversight and quality control over contracts, interagency agreements, and invoice payments. Provide oversight and quality control over federal financial requirements, ensuring completion of monthly financial status reports; reconciliation reports of purchase and travel cards, and prompt payments of vendor invoices in accordance with internal control policies and federal regulations and guidance. Ensure that all travel reservations and reimbursements are completed correctly and timely for staff and Council Members in accordance with federal travel regulations and internal policies.

Requirements

You must be a U.S Citizen to apply for this position. You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. Males born after 12/31/59 must be registered or exempt from Selective Service (see http://www.sss.gov/). Complete the initial online assessment and USAHire Assessment, if required One-year probationary period may be required. Must meet Time-In-Grade requirements. Status Candidates must submit an SF-50 and most recent appraisal. Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level). Time-in-Grade must be met by the closing date of the announcement. A pre-employment drug test may be required. If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. e-Verify, an Internet-based system, may be used to confirm the eligibility of all newly hired employees to work in the United States. All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. License required: No Pre-employment physical required: No Bargaining Unit Position? No Permanent Change of Duty Station (PCS) Expenses will not be paid. Financial Disclosure: If you are hired, you may be required to complete a Confidential Financial Disclosure Report (OGE Form 450) within 30 days after appointment. Promotion Potential: This position is at the full performance level. Supervisory Probationary Period: This is a supervisory position. Under provisions of the Civil Service Reform Act, first time supervisors and/or managers will be required to serve a 1-year probationary period. You will be required to complete an appropriate supervisory training course within one year of assignment to this position. More than one selection may be made from this announcement. Only experience obtained by the closing date of this announcement will be considered. You must be able to obtain and hold a Non- Sensitive, Low Risk, Tier 1 security clearance. You may be required to travel 1-5 times per month.

Qualifications and evaluation

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Accountability, Customer Service, Decisiveness, Flexibility, Interpersonal Skills, Problem Solving, and Resilience Oral Communication Interpersonal Skills Problem Solving Decision Making Customer Service Leadership, Planning & Evaluating Influencing/Negotiating Strategic Thinking Human Capital Management Accountability Customer Service Decisiveness Flexibility Resilience Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. For Competitive Merit Promotion and Veterans Employment Opportunities Act (VEOA) Applicants: The highest rated candidates will be referred to the hiring agency. For Noncompetitive Appointment Eligibles: All qualified candidates will be referred to the hiring agency. To preview the assessment questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13078769 Veterans Employment Opportunities Act (VEOA): To be eligible for a VEOA appointment, the veteran must 1) be a preference eligible; or 2) be a veteran separated after 3 or more years of continuous active service performed under honorable conditions (you must submit a DD214-member copy 4). Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the Agency's mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Applicants are encouraged to use the USAJOBS resume template. However, if you do not use the template, you must ensure that your resume contains ALL required information which includes hours worked, starting & ending month and year, and if Federal employment (series, pay plan, and grade).

Required documents

To apply for this position, you must submit a complete Application Package which includes: 1. Your resume showing a detailed description of your job-related qualifications that includes beginning and ending dates with the month and year and hours worked per week (if less than 40) for each paid and non-paid work experience job title listed. 2. Other supporting documents (only submit if applicable to you): Are you a current federal employee? Submit a copy of your SF-50, Notification of Personnel Action that demonstrates your eligibility for consideration, e.g., length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, with-in grade/range increases); your current promotion potential; proof of permanent appointment if applying based on an interchange agreement etc. Are you a former federal employee? Submit a copy of your last SF-50, Notification of Personnel Action that demonstrates your eligibility for consideration and a copy of your last Federal Performance appraisal. Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed. Are you a veteran? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date you submit your application. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit: A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc.; A copy of your latest performance appraisal including your rating; and Any documentation from your agency that shows your current promotion potential. Are you eligible for a special noncompetitive hiring authority (e.g., Schedule A Disability, Peace Corps, Former Overseas Employees, etc.)? Submit documentation of proof that supports your eligibility under a special hiring authority. Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and Beginning and ending dates of appointment. Are you applying under special hiring authorities as a military spouse? Provide a copy of your: Marriage certificate, and Document of proof that supports your eligibility under this hiring authority. You may be asked to provide a copy of your recent performance appraisal and/or incentive awards.

Additional information

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Interagency/Career Transition Assistance Program (ICTAP/CTAP): This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position (you must receive a score of 85 to be rated well qualified); and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire. Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see http://www.sss.gov/).