Case Administrator/Courtroom Deputy

Summary

A Case Administrator/Courtroom Deputy manages the progression of civil and criminal cases and related proceedings from opening to final disposition and performs courtroom functions such as logging/recording court proceedings and processing orders. The incumbent is fully proficient in administration and maintenance of the official case records. Open until filled-first deadline to submit applications is September 11, 2026.

Duties

The incumbent performs docketing, monitors the completion of the required procedural steps, and performs the necessary noticing and administrative and clerical tasks. The Case Administrator/Courtroom Deputy assists with courtroom proceedings, prepares case documents for appeal, reviews filed documents to determine conformity, takes appropriate action, and ensures that all orders and automated entries are appropriately and accurately docketed. Representative Duties include: Manage civil and criminal cases from opening to closing. Review, identify, and research the accuracy, timeliness, and quality of data entered into the case record. Make corrections to the case record to comply with local and national procedures. Ensure that all case files and related information are accessible. Manage cases to ensure timely progression. Process notices of appeal and appeal-related documents. Perform quality control on attorney-docketed entries. Prepare and analyze required reports. Check data from reports in order to meet quality assurance standards. Check for prior or prohibited filings. Verify attorney's authority to practice. Monitor for release of exhibits and sealed documents. Verify and issue summons. Attend and record court proceedings, organize exhibits, including setting up and troubleshooting electronic evidence presentation systems, and assist with the orderly flow of court proceedings, as required. Respond to inquiries on case status. Provide information and electronic case filing (ECF) instruction to external customers. Inform customers of required fees. Receive payments and issues receipts. Secure funds in cash register. Balance cash drawer at the end of the day. Process credit card payments. Create and process new case files. May assign case numbers to judges and/or magistrate judges. Open cases in case management system. Docket initial opening events. Sort, classify, and file case records. Audit cases for closing and check the docket to ensure that all necessary documents are entered and deadlines are met before generating the closing order. Scan and convert documents filed over the counter into image files. Enter documents and proceedings on the case docket. Maintain documents in the appropriate location. Answer phone inquiries regarding case status, archive information, and court procedures. Provide forms via mail or e-mail as required. Assist the public with electronic and paper files. Conduct case research as required. Provide archive information for closed cases. Provide file copies as requested. Test new procedures and processes, provide feedback, take initiative to improve service and provide assistance to other team members. Promote good stewardship of government time, property, money, and resources. Perform other duties as assigned.

Requirements

Applicants must be United States Citizens or eligible to work in the United States. Electronic Fund Transfer (EFT) for payroll deposit is required. The selected candidate will be subject to a background check that includes an FBI fingerprint check as a condition of employment. Veterans' preference is not a factor used in Judicial Branch appointments. Employees of the U.S. District Court are "At Will" employees and are required to adhere to a Code of Conduct of Judicial Employees, which is available to candidates for review on our website at www.wvnd.uscourts.gov/ Position may require travel.

Qualifications and evaluation

Your application and supporting documentation will be reviewed to ensure you meet the basic eligibility and qualifications in this vacancy announcement. Qualified applicants will be evaluated based on relevant professional, educational, and work experiences required for the position.

Education

High School diploma or the equivalent.

Benefits

Benefits include paid vacation, sick leave, paid holidays, health insurance, a flexible benefits program, a retirement plan, a savings/investment plan similar to a 401(k) with matching contributions, and a professional environment. Additional information is available at www.uscourts.gov/careers/benefits.

How to apply

Application Procedure: Qualified applicants must submit one PDF file with a completed Application for Judicial Branch Federal Employment (AO 78), a cover letter and a resume with professional references. The PDF file should be sent to kelly_fry@wvnd.uscourts.gov. Incomplete applications and packets not in one PDF file will not be accepted.

Required documents

Application for Judicial Branch Federal Employment (AO 78), a cover letter and a resume with professional references. See 'How to Apply' for instructions.

Additional information

U.S. District Court is an Equal Opportunity Employer