OPERATIONS AND TRAINING MANAGER

Summary

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for an Operation and Training Manager, Position Description Number D2707000 and is part of the Camp Ethan Allen Training Site of the Vermont Army National Guard.

Duties

MAJOR DUTIES: 1. Serves as senior operations officer for integration and synchronization of DPTMS/DPOTS operations for the Garrison Training Center and training support. Establishes DPTMS/DPOTS integration requirements, responsibilities, and master training and support schedules with timelines. Creates, designs, develops a DPTMS/DPOTS integration plan utilizing in-process reviews (IPRs) as the foundation for information sharing and milestone review processes. Integration of the training support plans involves evaluation, analysis and implementation of process management, net assessments, future management, implication analysis, option management, issue management and other related management studies. Coordinates support commanders and staff officers from active and reserve military units (and nonmilitary organizations) in tactical training requirements within the training center as required. Creates, prepares, and documents the development and updating of the training center Five-Year Range Development Plan in coordination with other directorates. 2. Exercises supervisory personnel management responsibilities as directed by the DPTMS/DPOTS. Directs, coordinates, and oversees work through subordinate supervisors. Advises staff regarding policies, procedures, and directives of higher-level management or headquarters. Assists with selecting candidates for subordinate non-supervisory positions and selects subordinate supervisory positions taking into consideration skills and qualifications, and mission requirements. Ensures reasonable equity among units of performance standards developed, modified, and/or interpreted and rating techniques developed by subordinate supervisors. Explains performance expectations to subordinate supervisors and employees directly supervised and provides regular feedback on strengths and weaknesses. Appraises performance of subordinate supervisors and other employees directly supervised and serves as reviewing official on evaluation of non-supervisory employees rated by subordinate supervisors. Hears and resolves group grievances and employee complaints referred by subordinate supervisors and employees. Initiates actions to correct performance or conduct problems. Ensures documentation prepared to support actions is proper and complete. Approves leave for subordinates and ensures adequate coverage in organization through peak workloads and traditional holiday vacation time. Discharges security responsibilities by ensuring education and compliance with security directives for employees with access to classified or sensitive material. Recognizes and takes appropriate action to correct situations posing a threat to the health or safety of subordinates. Provides a work environment that is free from all forms of discrimination, harassment, and retaliation. Ensures that subordinate supervisors have effective interpersonal, communication, and managerial skills to supervise in a workplace with diverse employees. 3. Assists the DPTMS/DPOTS in executing, coordinating, and integrating assigned mission, functions, and operations. Reviews, critiques, and monitors execution plans and programs of the DPTMS/DPOTS. Reviews incoming and outgoing correspondence for the DPTMS/DPOTS for clarity and control. Ensures that only essential and appropriate materials are reviewed by the DPTMS/DPOTS. Keeps the DPTMS/DPOTS informed on the overall conditions, trends, and critical issues in each subordinate element for those significant subjects assigned daily. Ensures that information from the staff, subordinate's supervisors, and high headquarters is provided to the DPTMS/DPOTS in a timely manner. Reviews and reports the status for utilization and distribution of resources to achieve assigned mission, including analysis of the effectiveness of organization's structure and staffing patterns. Assists in the development of goals and objectives as well as persona goals of the DPTMS/DPOTS. Recommends solutions to problems or policy changes as required. 4. Accomplishes special projects and undertakes numerous initiatives to improve training support integration and collective training readiness. Makes training support resolution to matter which are often controversial, complicated, or sets precedent; coordinates or negotiates matters of considerable consequences; or affects prominent and fundamental issues in the subject matter field. Develops and implements pilot programs intended to improve performance; responds to Commander's taskings; answers internal, external, and higher headquarters inquiries; or correct a deficiency affecting several organizational units; prepares correspondence as required; communicates formally with other agencies and data sources. 5. Attends meetings with the DPTMS/DPOTS to stay current on various installation and garrison/base operations (BASOPS) topics. **REFER TO PD FOR FULL LIST OF DUTIES/RESPONSIBILITIES**

Qualifications and evaluation

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): - Knowledge of materials, methods, and the tools to construct objects, structures, and buildings. -Knowledge of the concepts, principles, theories, and methods required to plan, design, construct, operate, and maintain facilities such as buildings, transportation systems, water and sanitary systems, and other public works systems. -Knowledge, experience, and technical management of administrative, clerical, or technical work -Knowledge of Education and Training Program Administration -Skill in Training Program Evaluation -Skill in training program management -Skill in scheduling training events and facilities -Ability to manage Billeting program federal oversight, unaccompanied housing, chargeable transient quarters, and the MWR program -Ability to analyze problems to identify significant factors, gather pertinent data, and recognize solutions. -Ability to plan and organize work. -Ability to communicate effectively orally and in writing. -Ability to conduct assistance visits and training meetings Please be advised that the applicant rating will be evaluated on the following occupational competencies: 1. Accountability 2. Teamwork 3. Oral Communication 4. Facilities 5. Civil Engineering

Education

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position. FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

How to apply

To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Required documents

To apply for this position, you must submit a complete Application Package which includes: 1. Resume: resume must show relevant experience, where you worked, job title, detailed duties and accomplishments written in your own words (Do not plagiarize), employer's name and address, supervisor's name and phone number, starting and ending dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.), hours per week and salary. If you are a current Federal employee or previous Federal employee, provide your position title, pay plan, series and grade. Your detailed experience should be listed under each job title with starting and ending dates. Resume must show applicants name and contact information. 2. AGO-VT Form 690-5, Military Experience and Education Resume (All applicants, currently serving in the military, prior-service and civilians MUST complete the name block and military affiliation block of the AGO-VT Form 690-5 and sign and date the form). Other supporting documents (as applicable) For current Federal employees: Latest SF 50, Personnel Action. DD214 Transcripts Certifications Helpful Hints for Applying: - Ensure that your resume contains your full name, address and phone. - Include details about the experience that relates to the position you are applying for. - Be specific and always include Month and Year for the dates of your experience. - Be sure to include your applicable military experience and explain the duties of the MOS/AFSC held. In describing your experience, please be clear and specific. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. If you are using education to qualify for this position or education is a mandatory requirement to meet qualifications, You must submit copies of college transcripts that identify each course, the college or university, semester or quarter hours earned, grade and grade-point received. Submitting a certificate or a degree will not suffice. You must submit transcripts when required. Photocopies are acceptable. If you have been or currently are a Federal Civil Service employee, please submit a copy of your last Notification of Personnel Action, Form SF-50 if applicable.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). Vermont Army National Guard personnel who are bonus recipients/student loan repayment program recipients may have their benefits terminated and/or recouped if selected as a Permanent/Indefinite Military Technician. Applicants should contact the VTARNG Incentive Manager to determine any possible termination and/or recoupment actions that may result from accepting this position.